Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Rows in a PivotTable.
Written by Allen Wyatt (last updated July 2, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003
When working with PivotTables, you may have a need to determine how many rows the PivotTable contains. There are a couple of ways you can go about this. If you want to use a worksheet formula, you can create a formula that will return the count of cells.
The first thing you need to do is to determine which column of your PivotTable you want to count. For the sake of this example, let's say that you want to count column C. Display the New Name dialog box and specify a name for your data in the Name field. In the Refers To field enter the following formula:
=OFFSET($C$1,0,0,COUNTA($C:$C,1))
Click OK, and you have given a name to a range of data defined by the formula. Assuming that the name you used was PTRows, you could then use the following formula in a regular cell:
=ROWS(PTRows)
What is returned is the count of the rows in the data range, which represents your PivotTable.
If you want to determine the row count in a macro, the following line will assign the value to the lRowCount variable:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange2.Rows.Count
This code returns a count of all the rows in the PivotTable, including the page fields. If you want to omit the page fields and just return the count of the rows in the main PivotTable, you can use this code instead:
lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange1.Rows.Count
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8561) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Rows in a PivotTable.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Conditional formatting is very powerful, and you can use it to dynamically adjust how your data looks. Excel allows you ...
Discover MoreCreate a complex PivotTable and you may find that your system slows to a crawl. The reason for this may be due to the way ...
Discover MoreIf you modify the data on which a PivotTable is based, you'll need to refresh the table so it reflects the modified data. ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments