Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Rows in a PivotTable.

Rows in a PivotTable

by Allen Wyatt
(last updated November 16, 2018)

1

When working with PivotTables, you may have a need to determine how many rows the PivotTable contains. There are a couple of ways you can go about this. If you want to use a worksheet formula, you can create a formula that will return the count of cells.

The first thing you need to do is to determine which column of your PivotTable you want to count. For the sake of this example, let's say that you want to count column C. Display the New Name dialog box and specify a name for your data in the Name field. In the Refers To field enter the following formula:

=OFFSET($C$1,0,0,COUNTA($C:$C,1))

Click OK, and you have given a name to a range of data defined by the formula. Assuming that the name you used was PTRows, you could then use the following formula in a regular cell:

=ROWS(PTRows)

What is returned is the count of the rows in the data range, which represents your PivotTable.

If you want to determine the row count in a macro, the following line will assign the value to the lRowCount variable:

lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange2.Rows.Count

This code returns a count of all the rows in the PivotTable, including the page fields. If you want to omit the page fields and just return the count of the rows in the main PivotTable, you can use this code instead:

lRowCount = ActiveSheet.PivotTables("Pivottable1").TableRange1.Rows.Count

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8561) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Rows in a PivotTable.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining Differences Between Dates

Macros are often used to process the data in a worksheet. If that data includes dates that need to be processed, you'll ...

Discover More

Determining If a Date and Time is within Working Hours

Excel is great at working with times and dates. Sometimes, though, it can be a bit tricky to figure out how to work with ...

Discover More

Creating Shortcuts

Shortcuts can be a great timesaver, allowing you to quickly access frequently used programs and files. This tip explains ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Reducing File Sizes for Workbooks with PivotTables

Need to reduce the size of your workbooks that contain PivotTables? Here's something you can try to minimize the ...

Discover More

Counting with PivotTables

One of the ways you can use PivotTables is to generate counts of various items in a data table. This is a great technique ...

Discover More

Updating Multiple PivotTables at Once

PivotTables are a great way to process huge amounts of data and make sense of that data. If you have a number of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 1?

2014-11-07 20:59:11

Bob

My pivot table consists of vendor rows on the left and columns across as Years. My last column of data does not follow on the same ROW but takes the next row down or up. So that one vendor (there are approx. 45,000 vendors) name actually has two rows of annual data. I checked the vendor name and Year(s) to be text format and the dollar amounts as Accounting format. Any ideas how to get each vendors data all on the same row?


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.