Removing Subtotals from Many PivotTable Fields

by Allen Wyatt
(last updated June 8, 2016)

Shairal develops PivotTables on a daily basis, using various data sources such as Excel lists, Access tables, and OLAP data. One of the most irritating things he deals with is suppressing the automatic subtotal function on each field, one at a time. This can be time consuming depending on the number of fields he's used. Shairal wondered if it might be easier to use a macro to suppress the subtotals for all the fields at once.

The answer is that it would be easier to use a macro. (That is what macros are for—to take care of the tedious things you tire of.) Rather than reinvent the wheel, however, a good solution is to consider the following code, adapted from Microsoft MVP Debra Daglisesh's site:

Sub NoSubtotals()
    'turns off subtotals in pivot table
    '.PivotFields could be changed to
    '.RowFields or .ColumnFields

    Dim pt As PivotTable
    Dim pf As PivotField

    On Error Resume Next
    For Each pt In ActiveSheet.PivotTables
        For Each pf In pt.PivotFields
            'First, set index 1 (Automatic) to True,
            'so all other values are set to False
            pf.Subtotals(1) = True
            pf.Subtotals(1) = False
        Next pf
    Next pt
End Sub

Just display the PivotTable you want to affect, and then run the macro. The subtotals for all the fields in the PivotTable are suppressed at once. The original for this code is available here, at Debra's site:

http://www.contextures.com/xlPivot03.html#Subtotals

The site also contains some other good information for working with PivotTables.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3103) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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