Removing Subtotals from Many PivotTable Fields

by Allen Wyatt
(last updated June 25, 2018)

1

Shairal develops PivotTables on a daily basis, using various data sources such as Excel lists, Access tables, and OLAP data. One of the most irritating things he deals with is suppressing the automatic subtotal function on each field, one at a time. This can be time consuming depending on the number of fields he's used. Shairal wondered if it might be easier to use a macro to suppress the subtotals for all the fields at once.

The answer is that it would be easier to use a macro. (That is what macros are for—to take care of the tedious things you tire of.) Rather than reinvent the wheel, however, a good solution is to consider the following code, adapted from Microsoft MVP Debra Daglisesh's site:

Sub NoSubtotals()
    'turns off subtotals in pivot table
    '.PivotFields could be changed to
    '.RowFields or .ColumnFields

    Dim pt As PivotTable
    Dim pf As PivotField

    On Error Resume Next
    For Each pt In ActiveSheet.PivotTables
        For Each pf In pt.PivotFields
            'First, set index 1 (Automatic) to True,
            'so all other values are set to False
            pf.Subtotals(1) = True
            pf.Subtotals(1) = False
        Next pf
    Next pt
End Sub

Just display the PivotTable you want to affect, and then run the macro. The subtotals for all the fields in the PivotTable are suppressed at once. The original for this code is available here, at Debra's site:

http://www.contextures.com/xlPivot03.html#Subtotals

The site also contains some other good information for working with PivotTables.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3103) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Applying Styles in Word 2002 and Word 2003

How to apply styles to your document elements.

Discover More

Spacing Table Rows Vertically

Want to get just the right amount of spacing above and below text in a table cell? A very easy way to do this is to ...

Discover More

Allowing Only Form Field Changes

Word allows you to create forms that other people can use to enter information. One of the last steps normally taken with ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Maintaining Formatting when Refreshing PivotTables

When you refresh the data in a PivotTable, Excel can play havoc with whatever formatting you applied. Here's how to ...

Discover More

Reducing File Sizes for Workbooks with PivotTables

Need to reduce the size of your workbooks that contain PivotTables? Here's something you can try to minimize the ...

Discover More

Excluding Zero Values from a PivotTable

If you are using a data set that includes a number of zero values, you may not want those values to appear in a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 0?

2019-11-26 14:17:34

Denis

Nice cod bro. Thanks a lot.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.