Written by Allen Wyatt (last updated June 25, 2018)
This tip applies to Excel 97, 2000, 2002, and 2003
Shairal develops PivotTables on a daily basis, using various data sources such as Excel lists, Access tables, and OLAP data. One of the most irritating things he deals with is suppressing the automatic subtotal function on each field, one at a time. This can be time consuming depending on the number of fields he's used. Shairal wondered if it might be easier to use a macro to suppress the subtotals for all the fields at once.
The answer is that it would be easier to use a macro. (That is what macros are for—to take care of the tedious things you tire of.) Rather than reinvent the wheel, however, a good solution is to consider the following code, adapted from Microsoft MVP Debra Daglisesh's site:
Sub NoSubtotals() 'turns off subtotals in pivot table '.PivotFields could be changed to '.RowFields or .ColumnFields Dim pt As PivotTable Dim pf As PivotField On Error Resume Next For Each pt In ActiveSheet.PivotTables For Each pf In pt.PivotFields 'First, set index 1 (Automatic) to True, 'so all other values are set to False pf.Subtotals(1) = True pf.Subtotals(1) = False Next pf Next pt End Sub
Just display the PivotTable you want to affect, and then run the macro. The subtotals for all the fields in the PivotTable are suppressed at once. The original for this code is available here, at Debra's site:
http://www.contextures.com/xlPivot03.html#Subtotals
The site also contains some other good information for working with PivotTables.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3103) applies to Microsoft Excel 97, 2000, 2002, and 2003.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
Conditional formatting is very powerful, and you can use it to dynamically adjust how your data looks. Excel allows you ...
Discover MorePivotTables are often used to aggregate lots of information, and they do it beautifully. What do you do if Excel starts ...
Discover MorePivotTables are a great way to process huge amounts of data and make sense of that data. If you have a number of ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-07-04 06:09:24
O.Ezeakile
Thanks a lot.
2019-11-26 14:17:34
Denis
Nice cod bro. Thanks a lot.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments