Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Finding Cells Filled with a Particular Color.

Finding Cells Filled with a Particular Color

by Allen Wyatt
(last updated April 8, 2017)

1

Vanita asked if there is a way to select cells containing a specific color. Accomplishing the task is easy if you are using Excel 2003. Just follow these steps:

  1. Press Ctrl+F to display the Find tab of the Find and Replace dialog box. (See Figure 1.)
  2. Figure 1. The Find tab of the Find and Replace dialog box.

  3. Make sure there is nothing in the Find What box.
  4. Click Format. (You may need to click Options to see the Format button.) Excel displays the Find Format dialog box.
  5. Make sure the Patterns tab is displayed. (See Figure 2.)
  6. Figure 2. The Patterns tab of the Find Format dialog box.

  7. From the colors available, choose the color you want to find.
  8. Click OK to close the Find Format dialog box.
  9. Click Find All. The Find and Replace dialog box expands to show the addresses of all the cells formatted with the color you specified in step 5. (See Figure 3.)
  10. Figure 3. The expanded Find and Replace dialog box.

  11. Click one of the cell addresses in the bottom of the dialog box. Excel selects the cell within the actual worksheet.
  12. Press Ctrl+A. All of the addresses within the dialog box are selected.
  13. Click Close. All the cells of the desired color are selected.

If you are using Excel 97, Excel 2000, or Excel 2002 the only way to select cells of a particular color is to use a macro. Consider the macro shown here:

Sub SelectColoredCells()
    Dim rCell As Range
    Dim lColor As Long
    Dim rColored As Range

    'Select the color by name (8 possible)
    'vbBlack, vbBlue, vbGreen, vbCyan,
    'vbRed, vbMagenta, vbYellow, vbWhite
    lColor = vbBlue

    'If you prefer, you can use the RGB function
    'to specify a color
    'lColor = RGB(0, 0, 255)

    Set rColored = Nothing
    For Each rCell In Selection
        If rCell.Interior.Color = lColor Then
            If rColored Is Nothing Then
                Set rColored = rCell
            Else
                Set rColored = Union(rColored, rCell)
            End If
        End If
    Next
    If rColored Is Nothing Then
        MsgBox "No cells match the color"
    Else
        rColored.Select
        MsgBox "Selected cells match the color:" & _
            vbCrLf & rColored.Address
    End If
    Set rCell = Nothing
    Set rColored = Nothing
End Sub

To use the macro, select a range of cells before running it. The macro then steps through each selected cell and compares its color with whatever color you specify in lColor. If a match is found, then the cell is added to a selection set. When completed, the macro selects only those matching cells, and then exits.

If you would like to find out other macro-based solutions, you can refer to the following article at the Microsoft Knowledge Base:

http://support.microsoft.com/kb/142122

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2396) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Finding Cells Filled with a Particular Color.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting Individual Cells in a Table

Many times before applying formatting or doing another operation, you need to select an individual cell in a table. ...

Discover More

Advanced Filtering

Many people know how to use AutoFilter, but there are times when you need some more filtering muscle. Here's how you can ...

Discover More

Saving Find and Replace Operations

Want to repeat the same Find and Replace operation over and over again? Here are a couple of ways you can improve your ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More ExcelTips (menu)

Finding the Last-Used Cell in a Macro

Ever wonder what the macro-oriented equivalent of pressing Ctrl+End is? Here's the code and some caveats on using it.

Discover More

Creating Charts in VBA

Most charts you create in Excel are based on information stored in a worksheet. You can also create charts based on ...

Discover More

Sheets for Months

One common type of workbook used in offices is one that contains a single worksheet for each month of the year. If you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 7?

2018-03-27 17:18:53

Jai

is there a macro we can add to the above code, to only keep the rows which have a cell colored in any of the particular colors?


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.