Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Updating Multiple PivotTables at Once.

Updating Multiple PivotTables at Once

by Allen Wyatt
(last updated August 5, 2016)

5

For certain types of data analysis, PivotTables can be very handy. If you have a workbook that contains several PivotTables, all based on the same data, you may wonder if there is a way to update them all at once, rather than going through them individually and updating them.

There is no Excel command that allows you to update all PivotTables, but you can create a short macro that will do the job for you. The following macro, RefreshAllPivots, steps through each worksheet in a workbook, checks to see if there are any PivotTables, and then updates them if there are.

Sub RefreshAllPivots()
    Dim wks As Worksheet
    Dim pt As PivotTable

    For Each wks In Worksheets
        For Each pt In wks.PivotTables
            pt.RefreshTable
        Next pt
    Next wks
End Sub

If you do a lot of work with multiple PivotTables, you may want to assign the macro to a shortcut key, a toolbar button, or to a menu option so that you can run it easier. (Information on how to assign macros to toolbars, shortcut keys, and menus is covered in other issues of ExcelTips.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2287) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Updating Multiple PivotTables at Once.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using the Keyboard to Select and Resize a Chart Object

When working with charts and chart objects, Excel is very dependent on the mouse. If you don't want to use the mouse, but ...

Discover More

Quick AutoFill Variations

The AutoFill feature can be used for more than just incrementing information into cells. This tip explains how to access the ...

Discover More

Specifying a Label Stock for Saved Documents

When you create a document designed to be printed on a particular type of label stock, it might be helpful if Word remembered ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Too Many Rows or Columns in a PivotTable

PivotTables are often used to aggregate lots of information, and they do it beautifully. What do you do if Excel starts ...

Discover More

Conditional Formatting in PivotTables

Conditional formatting is very powerful, and you can use it to dynamically adjust how your data looks. Excel allows you to ...

Discover More

Can't Update Excel 2007 PivotTables in Excel 2003

If you create a PivotTable in Excel 2007, you may have problems editing or updating that PivotTable in Excel 2003. The only ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 1?

2017-01-14 09:30:58

Jonathan

Allen,

I tend to just use the Refresh All button in the Data Tab (but have now placed it onto the Access Toolbar thanks to a comment above).

Is there any way of making this macro applicable to all open workbooks?

Thanks,

Jonathan


2016-09-30 03:27:21

Michael (Micky) Avidan

@To whom it may concern,
To my opinion - pressing: Ctrl+Alt+F5 is the most quickest way to Refresh *ALL* PivotTables in the active workbook.
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)
ISRAEL


2016-09-28 10:33:26

Tony

Hi and thank you for the code. It is a great benefit just to see and learn from it. Does Refresh All apply to the entire workbook or just all of the pivot tables on the active worksheet? Thank you.


2016-08-07 21:07:39

Tim

Further to the comment above I put the "Refresh All" icon in the 'Quick Access Toolbar' so it is always visible.

I would only use a macro if I wasn't to selectively refresh PivotTables because one or other was slow to refresh and not needed.


2013-12-09 02:41:14

Jakob

Use Refresh all in data tab.

Much easier.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.