Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Updating Multiple PivotTables at Once.

Updating Multiple PivotTables at Once

by Allen Wyatt
(last updated August 5, 2016)

5

For certain types of data analysis, PivotTables can be very handy. If you have a workbook that contains several PivotTables, all based on the same data, you may wonder if there is a way to update them all at once, rather than going through them individually and updating them.

There is no Excel command that allows you to update all PivotTables, but you can create a short macro that will do the job for you. The following macro, RefreshAllPivots, steps through each worksheet in a workbook, checks to see if there are any PivotTables, and then updates them if there are.

Sub RefreshAllPivots()
    Dim wks As Worksheet
    Dim pt As PivotTable

    For Each wks In Worksheets
        For Each pt In wks.PivotTables
            pt.RefreshTable
        Next pt
    Next wks
End Sub

If you do a lot of work with multiple PivotTables, you may want to assign the macro to a shortcut key, a toolbar button, or to a menu option so that you can run it easier. (Information on how to assign macros to toolbars, shortcut keys, and menus is covered in other issues of ExcelTips.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2287) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Updating Multiple PivotTables at Once.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Line Spacing in the Equation Editor

The Equation Editor can be a great boon when you need to include complex mathematical equations in your document. The editor ...

Discover More

Updating Links

When you establish links between data on a target worksheet and data on a source worksheet, those links are typically updated ...

Discover More

Opening a Document as Read-Only

Afraid of messing up an existing document by some changes you are considering? Consider opening the document as read-only, so ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

MORE EXCELTIPS (MENU)

Maintaining Formatting when Refreshing PivotTables

When you refresh the data in a PivotTable, Excel can play havoc with whatever formatting you applied. Here's how to protect ...

Discover More

Too Many Rows or Columns in a PivotTable

PivotTables are often used to aggregate lots of information, and they do it beautifully. What do you do if Excel starts ...

Discover More

Removing Subtotals from Many PivotTable Fields

Need to get rid of pesky subtotals from your PivotTables? It's easy to do by applying the macro highlighted in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 6?

2017-01-14 09:30:58

Jonathan

Allen,

I tend to just use the Refresh All button in the Data Tab (but have now placed it onto the Access Toolbar thanks to a comment above).

Is there any way of making this macro applicable to all open workbooks?

Thanks,

Jonathan


2016-09-30 03:27:21

Michael (Micky) Avidan

@To whom it may concern,
To my opinion - pressing: Ctrl+Alt+F5 is the most quickest way to Refresh *ALL* PivotTables in the active workbook.
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)
ISRAEL


2016-09-28 10:33:26

Tony

Hi and thank you for the code. It is a great benefit just to see and learn from it. Does Refresh All apply to the entire workbook or just all of the pivot tables on the active worksheet? Thank you.


2016-08-07 21:07:39

Tim

Further to the comment above I put the "Refresh All" icon in the 'Quick Access Toolbar' so it is always visible.

I would only use a macro if I wasn't to selectively refresh PivotTables because one or other was slow to refresh and not needed.


2013-12-09 02:41:14

Jakob

Use Refresh all in data tab.

Much easier.


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share