Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Updating Multiple PivotTables at Once.

Updating Multiple PivotTables at Once

by Allen Wyatt
(last updated August 5, 2016)

5

For certain types of data analysis, PivotTables can be very handy. If you have a workbook that contains several PivotTables, all based on the same data, you may wonder if there is a way to update them all at once, rather than going through them individually and updating them.

There is no Excel command that allows you to update all PivotTables, but you can create a short macro that will do the job for you. The following macro, RefreshAllPivots, steps through each worksheet in a workbook, checks to see if there are any PivotTables, and then updates them if there are.

Sub RefreshAllPivots()
    Dim wks As Worksheet
    Dim pt As PivotTable

    For Each wks In Worksheets
        For Each pt In wks.PivotTables
            pt.RefreshTable
        Next pt
    Next wks
End Sub

If you do a lot of work with multiple PivotTables, you may want to assign the macro to a shortcut key, a toolbar button, or to a menu option so that you can run it easier. (Information on how to assign macros to toolbars, shortcut keys, and menus is covered in other issues of ExcelTips.)

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2287) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Updating Multiple PivotTables at Once.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Unwanted Read-Only Workbook Status

Once a workbook assumes a "read-only" status, it can be a real pain to get that status removed. This tip explains why and ...

Discover More

Setting the Return Address Used in Word

When you create envelopes with Word, it normally displays a return address by default. If you can't get Word to retain the ...

Discover More

Using Header Information as the Filename

Save a document for the first time, and Word helpfully suggests a filename you can use or change. If you want this suggested ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

MORE EXCELTIPS (MENU)

Weighted Averages in a PivotTable

PivotTables are used to boil down huge data sets into something you can more easily understand. They are very good simple ...

Discover More

Too Many Rows or Columns in a PivotTable

PivotTables are often used to aggregate lots of information, and they do it beautifully. What do you do if Excel starts ...

Discover More

Suppressing Zero Values in PivotTables

PivotTables are great for digesting and analyzing huge amounts of data. But what if you want part of that data excluded, such ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 8?

2017-01-14 09:30:58

Jonathan

Allen,

I tend to just use the Refresh All button in the Data Tab (but have now placed it onto the Access Toolbar thanks to a comment above).

Is there any way of making this macro applicable to all open workbooks?

Thanks,

Jonathan


2016-09-30 03:27:21

Michael (Micky) Avidan

@To whom it may concern,
To my opinion - pressing: Ctrl+Alt+F5 is the most quickest way to Refresh *ALL* PivotTables in the active workbook.
--------------------------
Michael (Micky) Avidan
“Microsoft® Answers" - Wiki author & Forums Moderator
“Microsoft®” MVP – Excel (2009-2017)
ISRAEL


2016-09-28 10:33:26

Tony

Hi and thank you for the code. It is a great benefit just to see and learn from it. Does Refresh All apply to the entire workbook or just all of the pivot tables on the active worksheet? Thank you.


2016-08-07 21:07:39

Tim

Further to the comment above I put the "Refresh All" icon in the 'Quick Access Toolbar' so it is always visible.

I would only use a macro if I wasn't to selectively refresh PivotTables because one or other was slow to refresh and not needed.


2013-12-09 02:41:14

Jakob

Use Refresh all in data tab.

Much easier.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing