Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Grabbing a User's Name from Excel.
by Allen Wyatt
(last updated July 17, 2020)
Mark has a worksheet where he wants to record the name of a user, but rather than asking the user to fill in a form, he wants to automatically grab their username from Excel.
The username that a person sets in Excel when first installing the software or when changing the general options for the program cannot be accessed via formula. Instead, you need to use a macro to access the information and then make it available to your worksheet. This is possible through the use of a user-defined function. Consider the following simple example:
Function GetUserName() GetUserName = Application.UserName End Function
Note that the macro does nothing more than to access the UserName property of the Application object. You use this function in your worksheet in the following manner:
With this simple formula in a cell, the username is displayed in the cell.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3289) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Grabbing a User's Name from Excel.
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