Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Grabbing a User's Name from Excel.

Grabbing a User's Name from Excel

Written by Allen Wyatt (last updated July 17, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003


10

Mark has a worksheet where he wants to record the name of a user, but rather than asking the user to fill in a form, he wants to automatically grab their username from Excel.

The username that a person sets in Excel when first installing the software or when changing the general options for the program cannot be accessed via formula. Instead, you need to use a macro to access the information and then make it available to your worksheet. This is possible through the use of a user-defined function. Consider the following simple example:

Function GetUserName()
    GetUserName = Application.UserName
End Function

Note that the macro does nothing more than to access the UserName property of the Application object. You use this function in your worksheet in the following manner:

=GetUserName()

With this simple formula in a cell, the username is displayed in the cell.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3289) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Grabbing a User's Name from Excel.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Return Address Location

When Word creates envelopes for you, there may be times that you don't like where it places the return address. ...

Discover More

Extra Shaded Lines

Put a page break at the beginning of a shaded paragraph and you may be surprised at what you get on your printout. This ...

Discover More

Reference Shortcut

Need to modify how a cell reference, in a formula, is constructed? The shortcut described in this tip will help you step ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Tasks for Each Workbook

Excel allows you to control how it uses the Windows Taskbar. This tip explains the two ways Excel can use the Taskbar and ...

Discover More

Selecting Multiple Cells by Mistake

Click on a cell and you expect the single cell to be selected. If you instead get a group of cells, it can be frustrating ...

Discover More

Turning Off Error Checking

A little green triangle in the corner of a cell means that Excel thinks there is an error with the cell contents. If ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 7?

2021-04-05 15:27:38

Amr Kassem

thanks for the code
but if we apply this to a certain sheet the username cell will change if another user just open the file, the question is how to make this code not getting updated once recorded first time or without editing i mean.


2020-10-03 05:19:54

Meni Porat

And what if the user didn't set any username? He doesn't have to....


2019-09-17 03:49:33

Rahul Takalikar

Formula in Cell H1 "=INFO("DIRECTORY")"

Formula in Cell H2 "=LEFT(RIGHT(H1,LEN(H1)-9),LEN(RIGHT(H1,LEN(H1)-9))-11)"

This should work


2019-07-29 09:35:56

Lisa

Very helpful, I find myself referring to your site quite a bit as I am learning more and more about programming in Excel. The above command to grab the username works nicely, is there a way to incorporate this with an IF statement? Say a user has typed an X in cell D23, I would like to display that user's username in cell C23. if there is no X I don't want their username...


2017-10-19 07:46:22

mahdiar

hi.how i get users group name from excel vba?


2017-03-21 14:54:13

Kathleen

I receive the same error as Nomka - "It did not work for me showing error #Name?"


2016-09-30 10:19:54

Raj

it's helpful..thanks.


2016-04-12 18:08:18

Brenda

it works but when I give the workbook to a co-worker, their name - sometimes appears.?? Sometimes it still displays my name.


2015-11-03 09:25:22

awyatt

Nomka: You would get that error in the workbook if you didn't create the macro (GetUserName) in a regular module in that workbook.

-Allen


2015-11-03 05:31:44

Nomka

It did not work for me showing error #Name?


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.