Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Grabbing a User's Name from Excel.

Grabbing a User's Name from Excel

by Allen Wyatt
(last updated September 5, 2015)

5

Mark has a worksheet where he wants to record the name of a user, but rather than asking the user to fill in a form, he wants to automatically grab their username from Excel.

The username that a person sets in Excel when first installing the software or when changing the general options for the program cannot be accessed via formula. Instead, you need to use a macro to access the information and then make it available to your worksheet. This is possible through the use of a user-defined function. Consider the following simple example:

Function GetUserName()
    GetUserName = Application.UserName
End Function

Note that the macro does nothing more than to access the UserName property of the Application object. You use this function in your worksheet in the following manner:

=GetUserName()

With this simple formula in a cell, the username is displayed in the cell.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3289) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Grabbing a User's Name from Excel.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

AutoText Behaving Erratically

The AutoText feature of Word is a great tool for adding common text or phrases with a minimum of fuss. What do you do if the ...

Discover More

Summing Every Fourth Cell in a Row

Need to sum a series of cells that fits some regular pattern? Here are several ways that you can get the summation that you ...

Discover More

Copying Worksheet Code Automatically

When creating a workbook to be used by others, you may want any worksheets they add to the workbook to contain some special ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Getting Context-Sensitive Help

Need help on a particular topic, dialog box, or command? You can use Excel's powerful help system to get just the information ...

Discover More

Getting Audible Feedback

Want to get a little bit of sound with your data? Excel can provide audible feedback that you may find helpful. Here's how.

Discover More

Zooming with the Keyboard

Excel doesn't provide a keyboard shortcut that allows you to zoom in or out on your workbook. It is easy, however, to create ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 0?

2017-03-21 14:54:13

Kathleen

I receive the same error as Nomka - "It did not work for me showing error #Name?"


2016-09-30 10:19:54

Raj

it's helpful..thanks.


2016-04-12 18:08:18

Brenda

it works but when I give the workbook to a co-worker, their name - sometimes appears.?? Sometimes it still displays my name.


2015-11-03 09:25:22

awyatt

Nomka: You would get that error in the workbook if you didn't create the macro (GetUserName) in a regular module in that workbook.

-Allen


2015-11-03 05:31:44

Nomka

It did not work for me showing error #Name?


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.