Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Grabbing a User's Name from Excel.

Grabbing a User's Name from Excel

by Allen Wyatt
(last updated September 5, 2015)

5

Mark has a worksheet where he wants to record the name of a user, but rather than asking the user to fill in a form, he wants to automatically grab their username from Excel.

The username that a person sets in Excel when first installing the software or when changing the general options for the program cannot be accessed via formula. Instead, you need to use a macro to access the information and then make it available to your worksheet. This is possible through the use of a user-defined function. Consider the following simple example:

Function GetUserName()
    GetUserName = Application.UserName
End Function

Note that the macro does nothing more than to access the UserName property of the Application object. You use this function in your worksheet in the following manner:

=GetUserName()

With this simple formula in a cell, the username is displayed in the cell.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3289) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Grabbing a User's Name from Excel.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting All Fields

Fields can be a great way of adding small snippets of dynamic data to your documents. However, you may want to get rid of all ...

Discover More

Adjusting Times for Time Zones

Collect a series of times in a worksheet, and you might need to adjust those times for various time zones. This involves a ...

Discover More

Determining an Integer Value

One of the math functions you can use in your macros is the Int function. It provides a way for you to derive an integer ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Dividing Values

When working with large numbers, you may need a way to quickly divide a range of those numbers by a specific value. Here's ...

Discover More

Weird Actions for Arrow Keys and Enter

If your arrow keys and the Enter key aren't working as you expect them to, the problem could have any number of causes. This ...

Discover More

Embedding Fonts in Excel

Unlike some other programs (like Word), Excel doesn't provide a way for you to embed fonts in a workbook. Here's a workaround ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 7?

2017-03-21 14:54:13

Kathleen

I receive the same error as Nomka - "It did not work for me showing error #Name?"


2016-09-30 10:19:54

Raj

it's helpful..thanks.


2016-04-12 18:08:18

Brenda

it works but when I give the workbook to a co-worker, their name - sometimes appears.?? Sometimes it still displays my name.


2015-11-03 09:25:22

awyatt

Nomka: You would get that error in the workbook if you didn't create the macro (GetUserName) in a regular module in that workbook.

-Allen


2015-11-03 05:31:44

Nomka

It did not work for me showing error #Name?


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share