Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Specifying Print Quantity in a Cell.
Written by Allen Wyatt (last updated November 5, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003
Tom is trying to create some macro code that will control the quantity of copies to print, based on the value entered in a cell. He has created an input form for his shipping personnel to use that prints package content labels. He would like to be able to have them enter into cell B11 the number of labels that need to be printed, and then have that number printed.
This is relatively easy to do, depending on what you want to have printed. If you want to print just the contents of the active worksheet, then you can use code similar to the following:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
ActiveSheet.PrintOut Copies:=iNumCopies
If you don't want to print the entire worksheet, then you need to modify the PrintOut statement just a bit. For instance, the following example presumes that the "label" to be printed in in the range A1:A5:
Set MyRange = Range("A1:A5")
iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
MyRange.PrintOut Copies:=iNumCopies
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3272) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Specifying Print Quantity in a Cell.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
When you print multiple copies of worksheets that require more than one page each, you'll probably want those copies ...
Discover MoreWhen you print out a filtered worksheet, you may want some sort of printed record as to what filtering was applied to the ...
Discover MoreNeed to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments