Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Specifying Print Quantity in a Cell.

Specifying Print Quantity in a Cell

by Allen Wyatt
(last updated June 23, 2018)

Tom is trying to create some macro code that will control the quantity of copies to print, based on the value entered in a cell. He has created an input form for his shipping personnel to use that prints package content labels. He would like to be able to have them enter into cell B11 the number of labels that need to be printed, and then have that number printed.

This is relatively easy to do, depending on what you want to have printed. If you want to print just the contents of the active worksheet, then you can use code similar to the following:

iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
ActiveSheet.PrintOut Copies:=iNumCopies

If you don't want to print the entire worksheet, then you need to modify the PrintOut statement just a bit. For instance, the following example presumes that the "label" to be printed in in the range A1:A5:

Set MyRange = Range("A1:A5")
iNumCopies = Range("B11").Value
If iNumCopies < 1 Then iNumCopies = 1
MyRange.PrintOut Copies:=iNumCopies

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3272) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Specifying Print Quantity in a Cell.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Controlling the Format of Cross-References

When you use fields to add cross-references to tables or figures, Word normally takes care of formatting the words used ...

Discover More

Setting Defaults in the Cross-reference Dialog Box

Some types of documents rely on cross-references quite a bit. Setting up the Cross-reference dialog box the first time in ...

Discover More

Preventing Overlapping Tables

You can spend considerable time getting the tables in your document to look just right. What happens, though, when you ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Printing a Short Selection

Need to print just a portion of a worksheet? It's easy to do if you follow the steps in this tip.

Discover More

Repeating Rows on a Printout Except On the Last Page

When setting up a worksheet for printing, you can specify that Excel repeat some of your rows at the top of each page ...

Discover More

Preventing Printing

Want to prevent your worksheet from being printed? You may be out of luck, as a determined person may be able to find a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.