Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing an Entire Workbook by Default.
When you choose to print in Excel, the Print dialog box has controls that allow you to specify many things about the print job. The controls in the Print What area of the dialog box allow you to indicate whether you want to print the selected worksheets, the selection, or the entire workbook. The option in the Print What area normally defaults to Active Worksheets, but what if you want it to default so the entire workbook is printed?
Unfortunately, Excel does not remember what you select in the Print What area from one print job to the next; it always resets the default. The easiest way to always print the entire workbook, however, it to make a simple little macro like this:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Sub PrintItAll()
ActiveWorkbook.PrintOut
End Sub
You can then create a button on a toolbar and assign this macro to that button. When you want to print the entire workbook, just click on the button. Easy and quick.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2001) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing an Entire Workbook by Default.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
If you have multiple printers accessible to your computer, you may need a way to quickly print your worksheet on a ...
Discover MoreNeed to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...
Discover MoreWhen you print a worksheet, Excel normally prints all the pages or a consecutive series of pages that you specify. If you ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Comments