Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing an Entire Workbook by Default.
by Allen Wyatt
(last updated December 3, 2016)
When you choose to print in Excel, the Print dialog box has controls that allow you to specify many things about the print job. The controls in the Print What area of the dialog box allow you to indicate whether you want to print the selected worksheets, the selection, or the entire workbook. The option in the Print What area normally defaults to Active Worksheets, but what if you want it to default so the entire workbook is printed?
Unfortunately, Excel does not remember what you select in the Print What area from one print job to the next; it always resets the default. The easiest way to always print the entire workbook, however, it to make a simple little macro like this:
Sub PrintItAll() ActiveWorkbook.PrintOut End Sub
You can then create a button on a toolbar and assign this macro to that button. When you want to print the entire workbook, just click on the button. Easy and quick.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2001) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing an Entire Workbook by Default.
Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!
Need your printed output to look its best? You may need to change the settings used by your printer, then. Here's how to get ...Discover More
If you don't need to print an entire workbook, it can be confusing to figure out how to print just certain pages. This tip ...Discover More
Do you have a worksheet from which you need to print only portions of the data available? There are two ways you can control ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."