Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Odd or Even Pages.

Printing Odd or Even Pages

by Allen Wyatt
(last updated September 13, 2014)

3

When printing longer worksheets, you may long for a way to print either odd or even pages. Unfortunately, Excel doesn't' include this capability. There are a couple of ways you can work around this problem, however.

First, if your purpose for printing odd and even pages is to print double-sided, you might check out your printer driver to see if it can handle double-sided printing or if it will somehow print just odd or even pages. This approach allows you to bypass Excel altogether.

Another way to bypass Excel is to simply create a PDF file from your output. You can then open the PDF file and use Acrobat or Adobe Reader to print either odd or even pages.

If you want to stay within Excel, then perhaps the best way to handle the situation is to come up with a macro that will handle the printing. Such a macro can be approached in any number of ways. Here's a short one:

Sub PrintOddEven()
    Dim TotalPages As Long
    Dim StartPage As Long
    Dim Page As Integer

    StartPage = InputBox("Enter starting page number")
    TotalPages = Application.ExecuteExcel4Macro("GET.DOCUMENT(50)")
    If StartPage > 0 And StartPage <= TotalPages Then
        For Page = StartPage To TotalPages Step 2
            ActiveSheet.PrintOut From:=Page, To:=Page, _
              Copies:=1, Collate:=True
        Next
    End If
End Sub

When you run the macro, you are asked for a starting page number. In most instances you would enter either 1 or 2, but you could actually enter any page number you want. The macro then prints the starting page and every second page from thereon out.

You could, if desired, also print odd and even pages by creating two custom views in Excel—one for odd pages and one for even pages. All you need to do is specify a non-contiguous range of cells (consisting of the cells in either the odd or even pages) as your print area for each view. For instance, if you wanted to define a print area that consisted of the cells for all the odd pages, you could do this:

  1. Change to Page Break Preview.
  2. Use the mouse to select all the cells of page 1.
  3. Hold down the Ctrl key as you select all the cells of page 3.
  4. In turn, and still holding down the Ctrl key, select all the cells of the other odd-numbered pages.
  5. Define the selected cells as the print area.

With the print area selected, save the view. Then wipe out the print area, use the same technique to select all the even cells, and save the view. You now have two views you can print, and each view will contain only odd or even pages. The only drawback to this approach is that Excel numbers the printed pages sequentially (1, 2, 3, 4) instead of what they really are (1, 3, 5, 7).

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8843) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Odd or Even Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing Just the Visible Data

In a large worksheet, you may want to display and print just a portion of the available data. Displaying the desired ...

Discover More

Converting Text to Values

When you import information originating in a different program, Excel may not do the best job at figuring out what ...

Discover More

Passing a Data File Name via Command Line to a Macro

Using the command line to pass paramaters to a program is a common occurrence. Using the command line to pass parameters ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Protecting Print Settings

Need to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...

Discover More

Speeding Up Printing

Changing a couple of the print settings in Excel can speed up the printing of your worksheets. This tip examines those ...

Discover More

Printing Row Numbers

On-screen Excel displays row numbers that help you easily see what is in each row. If you want to print these row ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 4?

2016-10-15 09:27:07

balasubramanian

nice info thank u


2015-03-31 23:30:09

Shiva

super tip


2015-03-31 23:21:52

Shiva

how to open excel file in internet explorer using html code, can anyone help me, I only need html code!


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.