If you use comments in your worksheets quite a bit, you may wonder if there is a way to print the comments, but without the name and colon that normally preface every comment. Unfortunately, there is no built-in way to accomplish this in Excel. However, a macro can be used to quickly pull all the comments from a worksheet and place them in their own worksheet. This worksheet could then be printed, as it would amount to a compendium of all the comments. The macro is as follows:
Sub Workbook_BeforePrint(Cancel As Boolean) myCount = 0 For Each c In ActiveSheet.Comments myCount = myCount + 1 myComment = ActiveSheet.Comments(myCount).Text Sheets(2).Range("a1").Offset(myCount, 0).Value = _ Mid(myComment,InStr(myComment, Chr(10))) Next End Sub
This macro places the comments on the second worksheet in a workbook, so if you want them on a different worksheet (so you don't overwrite information already on the second sheet) you will have to make a modification to the Sheets(2) object.
Note, as well, that the macro name is Workbook_BeforePrint. This means that the macro will run every time you go to print your worksheet.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2521) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adjusting Comment Printouts.
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2014-08-28 17:26:20
Mary Physics
I use Excel to track the classes I do equipment setups for at a local college as a technician. It's all on 1 spread sheet. Columns are class names, rows are weeks in the semester. It's a 10 x 15 matrix (not counting extra info outside that part of the whole spreadsheet), more or less, with columns hidden if classes don't run. Most of the cells have comments with setup instructions to workers in them, & they are long, listing all items needed & physical descriptions, in case pictures don't come up. I don't want to print all comments at once, but only 1 or 2 as I need to. How can I print individual comment contents, especially if they are longer than the screen is long - as in what 'select all' (CTRL-A) used to do in Edit, but inside a comment, not only in the whole Excel worksheet. Thanks.
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