Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adjusting Comment Printouts.
Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003
If you use comments in your worksheets quite a bit, you may wonder if there is a way to print the comments, but without the name and colon that normally preface every comment. Unfortunately, there is no built-in way to accomplish this in Excel. However, a macro can be used to quickly pull all the comments from a worksheet and place them in their own worksheet. This worksheet could then be printed, as it would amount to a compendium of all the comments. The macro is as follows:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Sub Workbook_BeforePrint(Cancel As Boolean)
myCount = 0
For Each c In ActiveSheet.Comments
myCount = myCount + 1
myComment = ActiveSheet.Comments(myCount).Text
Sheets(2).Range("a1").Offset(myCount, 0).Value = _
Mid(myComment,InStr(myComment, Chr(10)))
Next
End Sub
This macro places the comments on the second worksheet in a workbook, so if you want them on a different worksheet (so you don't overwrite information already on the second sheet) you will have to make a modification to the Sheets(2) object.
Note, as well, that the macro name is Workbook_BeforePrint. This means that the macro will run every time you go to print your worksheet.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2521) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adjusting Comment Printouts.
Best-Selling VBA Tutorial for Beginners Take your Excel knowledge to the next level. With a little background in VBA programming, you can go well beyond basic spreadsheets and functions. Use macros to reduce errors, save time, and integrate with other Microsoft applications. Fully updated for the latest version of Office 365. Check out Microsoft 365 Excel VBA Programming For Dummies today!
Need to print a portion of a worksheet, but don't want to waste paper by printing the whole thing? It's easy to print ...
Discover MoreIf you need to make what Excel prints be based upon conditions in a worksheet, you'll love the information in this tip. ...
Discover MoreDo you have a worksheet from which you need to print only portions of the data available? There are two ways you can ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments