Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Multiple Worksheets on a Single Page.

Printing Multiple Worksheets on a Single Page

by Allen Wyatt
(last updated January 26, 2015)

6

Workbooks can contain all sorts of data. If you have a workbook that includes a number of worksheets, each containing only a small amount of data, you may wonder if there is a way to print the multiple worksheets on a single sheet of paper.

There are a couple of ways that you can approach a solution to this problem. The first is simply print multiple pages per sheet, using the capabilities of your printer driver. For instance, I have an older HP LaserJet, and the printer driver allows me to specify the number of pages to print per sheet of paper. If I wanted to print three or four single-page worksheets all on one piece of paper, all I need to do is follow these steps:

  1. Choose Print from the File menu. Excel displays the Print dialog box.
  2. In the Print What area of the dialog box, choose the Entire Workbook option.
  3. Click the Properties button. Excel displays the Properties dialog box for the printer, with the Layout tab selected.
  4. Set the Pages Per Sheet control to 4.
  5. Click OK to close the Properties dialog box.
  6. Click OK to actually print the worksheets.

Your printer may offer a similar capability to what is outlined here, but you may need to do some exploring through the printer's Properties dialog box to find that capability. Of course, printing this way can lead to some very small text on the printout, because the printer driver simply reduces each page to occupy a proportionate area of the printed page. If you want to reduce some of the white space, and thereby increase the size of the printed text, then you need to look for a different solution.

Many people, to consolidate what is printed, actually create a "printing worksheet" which contains nothing but references to the areas to be printed on the other worksheets in the workbook. These references can either be done through formulas referring to the data on each worksheet, or by using the camera tool in Excel. (The camera tool has been described in other issues of ExcelTips.)

For an automated solution of amalgamating multiple worksheets into a single worksheet, you can use a macro. The following macro will create a new worksheet at the end of your workbook and copy the contents from all the other worksheets into it.

Sub PrintOnePage()
    Dim wshTemp As Worksheet, wsh As Worksheet
    Dim rngArr() As Range, c As Range
    Dim i As Integer
    Dim j As Integer

    ReDim rngArr(1 To 1)
    For Each wsh In ActiveWorkbook.Worksheets
        i = i + 1
        If i > 1 Then   ' resize array
            ReDim Preserve rngArr(1 To i)
        End If

        On Error Resume Next
        Set c = wsh.Cells.SpecialCells(xlCellTypeLastCell)
        If Err = 0 Then
            On Error GoTo 0

            'Prevent empty rows
            Do While Application.CountA(c.EntireRow) = 0 _
              And c.EntireRow.Row > 1
                Set c = c.Offset(-1, 0)
            Loop

            Set rngArr(i) = wsh.Range(wsh.Range("A1"), c)
        End If
    Next wsh

    'Add temp.Worksheet
    Set wshTemp = Sheets.Add(after:=Worksheets(Worksheets.Count))

    On Error Resume Next
    With wshTemp
        For i = 1 To UBound(rngArr)
            If i = 1 Then
                Set c = .Range("A1")
            Else
                Set c = _
                  ActiveSheet.Cells.SpecialCells(xlCellTypeLastCell)
                Set c = c.Offset(2, 0).End(xlToLeft)  'Skip one row
            End If

            'Copy-paste range (prevent empty range)
            If Application.CountA(rngArr(i)) > 0 Then
                rngArr(i).Copy c
            End If
        Next i
    End With
    On Error GoTo 0

    Application.CutCopyMode = False ' prevent marquies

    With ActiveSheet.PageSetup     'Fit to 1 page
        .Zoom = False
        .FitToPagesWide = 1
        .FitToPagesTall = 1
    End With

    'Preview New Sheet
    ActiveWindow.SelectedSheets.PrintPreview

    'Print Desired Number of Copies
    i = InputBox("Print how many copies?", "ExcelTips", 1)
    If IsNumeric(i) Then
        If i > 0 Then
            ActiveSheet.PrintOut Copies:=i
        End If
    End If

    'Delete temp.Worksheet?
    If MsgBox("Delete the temporary worksheet?", _
      vbYesNo, "ExcelTips") = vbYes Then
        Application.DisplayAlerts = False
        wshTemp.Delete
        Application.DisplayAlerts = True
    End If
End Sub

After the combined worksheet is put together, the macro displays the worksheet using Print Preview. When you close Print Preview, it asks how many copies of the worksheet you want to print. If you enter a number greater than zero, then that many copies are printed. Finally, the macro offers to delete the combined worksheet for you just before finishing.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3243) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Multiple Worksheets on a Single Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Upside-Down Printing

Putting words on the printed page is easy in Word. Rotating those words in different manners can be a bit trickier. This tip ...

Discover More

Moving Text without Affecting the Clipboard

Want a quick and easy way to move text (or other document elements) from one place to another in your document? Check out ...

Discover More

Modifying the Color Scheme

Windows maintains what it calls a color scheme to control how the various elements of Windows appear. Here's how to change ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Printing Odd or Even Pages

When you print a worksheet, Excel normally prints all the pages or a consecutive series of pages that you specify. If you wan ...

Discover More

Selecting a Paper Size

Excel can print your worksheet on just about any paper size you can imagine. How you select the paper size you want used ...

Discover More

Printing to a Disk File

When printing a worksheet, there may be times when you want to send the printer output to a disk file instead of to the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

2017-04-11 09:46:33

Angela Cook

As a secretary, this is EXTREMELY helpful!!!! I learn something new about MS Office products everyday!!!! I had to do a project for one of my attorneys, and this tip saved me so much time and paper!!!! Thank you!!!!


2016-08-26 19:14:40

Mona

Awesome. That worked a treat. Thanks for the tips.


2016-07-20 08:18:48

indu singh

Heading Date Invoice Amount Qty Remarks
1 15.07.2016 45 10000 500 Seprate Print (Headlines+Sr no-1)
2 16.07.2016 48 25000 800 Seprate Print (Headlines+Sr no-2)
3 17.06.2016 50 45000 1000 Seprate Print (Headlines+Sr no-3)
4 18.07.2016 52 90000 1500 Seprate Print (Headlines+Sr no-4)


2016-06-10 07:45:09

Nagaraju N K

Pls help how to get the Printing Multiple Worksheets on a Single Page


2015-12-31 06:59:35

Awolalu Anthony D.

Thank you very much for helping to move out of mire i find myself in when using Excel. Thanks


2014-06-01 16:28:33

Steve

Great sub routine. Thank you for posting it.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.