Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing without Opening.
by Allen Wyatt
(last updated January 9, 2016)
If you need to quickly print the contents of a workbook without actually opening the workbook, you can do so by using one of the helpful features of Windows. Simply follow these steps:
The only thing printed in the workbook is the single worksheet that was selected when the workbook was last closed. It is also printed to whatever you are using as the current printer. If you want to print using different specifications (i.e., a different printer or area of the workbook) then you must first open the workbook in order to print.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2515) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing without Opening.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Need to print just a few pages from a group of worksheets? The easiest way to handle the task may be through a macro, as ...Discover More
Tired of wasting paper when you print a worksheet? You can scale Excel's output so that it fits only the number of pages you ...Discover More
Want a list of all the worksheets in your workbook? Here's a short, handy macro that will place all the worksheet names into ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.