Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing without Opening.

Printing without Opening

by Allen Wyatt
(last updated January 9, 2016)

1

If you need to quickly print the contents of a workbook without actually opening the workbook, you can do so by using one of the helpful features of Windows. Simply follow these steps:

  1. Use the Explorer, My Computer, or any Open dialog box to display the workbook that you want to print.
  2. Right-click on the file. Windows displays a Context menu.
  3. Choose the Print option from the Context menu.
  4. Windows loads Excel (if it is not already open), opens the workbook, and prints it. The workbook is then closed.

The only thing printed in the workbook is the single worksheet that was selected when the workbook was last closed. It is also printed to whatever you are using as the current printer. If you want to print using different specifications (i.e., a different printer or area of the workbook) then you must first open the workbook in order to print.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2515) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing without Opening.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 8?

2017-01-24 13:26:35

Pepper

I don't know what happened but all of a sudden when I try to open the spreadsheet in Excel, it prints the sheet then closes itself. How do I stop the auto print when opening a file?


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