Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Rows Conditionally.
Written by Allen Wyatt (last updated July 2, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003
Rune has three columns, A through C, that contain data. Column C contains either blank (nothing) or the letter X. Rune wonders if there is an easy way for him to print only those rows that have an X in column C.
There is a very easy way to do this. Assuming that you have a header row in row 1, follow these steps:
That's it; the filtered worksheet is printed and only those rows with an X in column C are on the printout. You can, if desired, remove the AutoFilter after printing. When your data changes and you need to print again, just follow the same steps once more.
Another way to do the printing (if you don't want to use a filter for some reason) is to simply sort your data according to the contents of column C. If you sort in descending order, then all the rows containing an X in column C will be at the top of your worksheet. Select those cells and define them as your print area. When you then print, only those rows with an X in column C are printed.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (8932) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Rows Conditionally.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel Data Analysis and Business Modeling today!
If you want to save paper on a printout, you might consider printing multiple pages on a single piece of paper. This can ...
Discover MoreNeed to print an entire workbook? It's as easy as adding a single line of code to your macros.
Discover MoreWhen printing information in a workbook, you may want to take advantage of the different print quality settings available ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2026 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Comments