Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Only Selected Pages.

Printing Only Selected Pages

by Allen Wyatt
(last updated February 22, 2018)

6

Excel provides several controls that help you control exactly what you print. Normally when you print, you would print the entire worksheet. However, Excel allows you to specify that only specific pages of the worksheet be printed. This comes in handy if you have used Page Break Preview or Print Preview to look at your worksheet, and you determine that you don't need all the pages that Excel would otherwise print. To print only selected pages, follow these steps:

  1. Display the Print dialog box. (The easiest way to do this is to just press Ctrl+P.) (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. In the Pages area of the dialog box, indicate the page numbers that you want to print.
  4. Click on OK.

When you specify the pages to print, in step 2, you can separate page numbers by commas. Thus, if you wanted to print pages 4 and 7, you should enter "4,7" (without the quote marks) in the Pages area of the dialog box. You can also specify ranges of pages to print. This means if you wanted to print pages 3 through 5 and page 9, you would enter "3-5,9" (again without the quote marks).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3241) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Only Selected Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adjusting Table Row Height

When working with tables, you can adjust the height of individual rows. How you go about such adjustments depends on the ...

Discover More

Using Different Colors with Tracked Changes

When changes are made in a document with Track Changes turned on, each author's changes are normally shown in a different ...

Discover More

Removing Borders

Need to get rid of the borders around a cell? The shortcut in this tip can make quick work of this formatting task.

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Printing a Short Selection

Need to print just a portion of a worksheet? It's easy to do if you follow the steps in this tip.

Discover More

Printing Rows Conditionally

Need to only print out certain rows from your data? It's easy to do if you apply the filtering or sorting techniques ...

Discover More

Printing a Number of Different Pages

If you don't need to print an entire workbook, it can be confusing to figure out how to print just certain pages. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 6?

2018-03-18 07:41:48

len richard

this doesn't work .... you can enter 3,7 or whatever anywhere without an error ....

and if it did work what box do you use .... this is ludicrous .... where did you learn giving tips ... you need to show where to do this
with examples, not an empty frickin windows


2016-08-21 14:02:59

Lola

This does not work and people have commented so with no reply!Please address this.


2016-07-18 11:51:03

Willy Vanhaelen

@Nasreen

If you mean a range of pages like 1-3,5,7-10 as you can in Word, this is not possible in Excel.



2016-07-18 03:27:09

Nasreen

Unable to give print command to specific pages


2016-07-18 03:25:53

nasreen

I am unable to give print rage of specific pages .. psl help


2016-04-01 21:37:20

Jude

very helpful ! thanks !


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.