Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Only Selected Pages.

Printing Only Selected Pages

by Allen Wyatt
(last updated February 22, 2018)

8

Excel provides several controls that help you control exactly what you print. Normally when you print, you would print the entire worksheet. However, Excel allows you to specify that only specific pages of the worksheet be printed. This comes in handy if you have used Page Break Preview or Print Preview to look at your worksheet, and you determine that you don't need all the pages that Excel would otherwise print. To print only selected pages, follow these steps:

  1. Display the Print dialog box. (The easiest way to do this is to just press Ctrl+P.) (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. In the Pages area of the dialog box, indicate the page numbers that you want to print.
  4. Click on OK.

When you specify the pages to print, in step 2, you can separate page numbers by commas. Thus, if you wanted to print pages 4 and 7, you should enter "4,7" (without the quote marks) in the Pages area of the dialog box. You can also specify ranges of pages to print. This means if you wanted to print pages 3 through 5 and page 9, you would enter "3-5,9" (again without the quote marks).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3241) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Only Selected Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is three less than 5?

2018-10-06 06:50:50

Willy Vanhaelen

@Kearney Crochet
See my comment of 18 Jul 2016.


2018-10-05 09:54:31

Kearney Crochet

Allen,
This method doesn't work in our system. Entering a page select such as "1,3,6" kicks back a dialogue box with "Microsoft Excel did not find anything to print". And, yes, there was material on the pages. I tried it with several of our printers to make sure it was not printer specific.


2018-03-18 07:41:48

len richard

this doesn't work .... you can enter 3,7 or whatever anywhere without an error ....

and if it did work what box do you use .... this is ludicrous .... where did you learn giving tips ... you need to show where to do this
with examples, not an empty frickin windows


2016-08-21 14:02:59

Lola

This does not work and people have commented so with no reply!Please address this.


2016-07-18 11:51:03

Willy Vanhaelen

@Nasreen

If you mean a range of pages like 1-3,5,7-10 as you can in Word, this is not possible in Excel.



2016-07-18 03:27:09

Nasreen

Unable to give print command to specific pages


2016-07-18 03:25:53

nasreen

I am unable to give print rage of specific pages .. psl help


2016-04-01 21:37:20

Jude

very helpful ! thanks !


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