Printing Only Selected Pages

Written by Allen Wyatt (last updated May 30, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003

Excel provides several controls that help you control exactly what you print. Normally when you print, you would print the entire worksheet. However, Excel allows you to specify that only specific pages of the worksheet be printed. This comes in handy if you have used Page Break Preview or Print Preview to look at your worksheet, and you determine that you don't need all the pages that Excel would otherwise print. To print only selected pages, follow these steps:

  1. Display the Print dialog box. (The easiest way to do this is to just press Ctrl+P.) (See Figure 1.)

    2. Figure 1. The Print dialog box.

  2. In the Pages area of the dialog box, indicate the page numbers that you want to print.
  3. Click on OK.

When you specify the pages to print, in step 2, you can separate page numbers by commas. Thus, if you wanted to print pages 4 and 7, you should enter "4,7" (without the quote marks) in the Pages area of the dialog box. You can also specify ranges of pages to print. This means if you wanted to print pages 3 through 5 and page 9, you would enter "3-5,9" (again without the quote marks).

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3241) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Protecting Fields

Fields are very helpful for inserting dynamic information or standardizing the information that appears in a document. ...

Discover More

Accessing Old Excel Data

If you have some legacy data stored in very old spreadsheet files, you may be wondering how to get that data into an ...

Discover More

Shortcut to Return to Document Text

When you are done typing a footnote or endnote in your document, you may want a way to return to the main document text ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (menu)

Printout Doesn't Match Display for Some Cells

Have you ever noticed that when you print something, there are times that what is printed doesn't exactly match what you ...

Discover More

Repeating Rows at the Bottom of a Page

Excel allows you to repeat rows at the top of every page of a printout. If you want to repeat rows at the bottom of every ...

Discover More

Protecting Print Settings

Need to have your print settings always be a certain way? Tired of resetting the settings after others use the workbook ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2026 Sharon Parq Associates, Inc.