Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Specifying a Print Tray for a Worksheet.

Specifying a Print Tray for a Worksheet

by Allen Wyatt
(last updated June 28, 2014)

Venus has a workbook with twelve worksheets, one for each month. She wants to set it up so that the worksheets for January, April, July, and October print from a different paper tray than the other worksheets.

Unfortunately, there is no way to do this in Excel. Even in a macro there is no way to choose different paper trays. (This has been covered in other issues of ExcelTips.) The only possible solution is rather convoluted. You would need to do the following:

  1. In Windows, set up a printer definition for each paper tray you would be using. Thus, if your printer had four paper trays, you would have four printers defined, each using a different paper tray.
  2. In Excel, create a macro that printed individual worksheets to the appropriate tray-associated printers. Thus, you would have the macro print the worksheets for January, April, July, and October from tray 2 and the rest of the worksheets print from tray 1.

This sounds like a lot of work (it can be), but once it is set up it will work just fine on your system. The problem comes in if you want the same functionality on other systems in your office. The printer definitions are local to the machine on which they are defined, so you would need to define the multiple printers on every system and make sure they were named consistently. The macro would be stored with the workbook, so whoever had access to the workbook could use the macro to do the printing on the desired printers.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3177) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Specifying a Print Tray for a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Controlling Display of the Status Bar

The status bar is used to display all sorts of information about the document on which you are working. Depending on your ...

Discover More

Adding Endnotes in Text Boxes

Text boxes and endnotes are both great tools you can use within a document. Problem is, you cannot use them ...

Discover More

Getting Bookmark Information in VBA

Bookmarks are a handy way to "mark" locations within a document. If you are creating a macro that processes the document ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Printing Limited Pages from a Range of Worksheets

Need to print just a few pages from a group of worksheets? The easiest way to handle the task may be through a macro, as ...

Discover More

Changing Orientations within a Single Printout

Excel allows you to print out information in either portrait or landscape orientation, but what if you need both types of ...

Discover More

Collating Copies

When you print multiple copies of worksheets that require more than one page each, you'll probably want those copies ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.