Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Specifying a Print Tray for a Worksheet.

Specifying a Print Tray for a Worksheet

by Allen Wyatt
(last updated June 28, 2014)

Venus has a workbook with twelve worksheets, one for each month. She wants to set it up so that the worksheets for January, April, July, and October print from a different paper tray than the other worksheets.

Unfortunately, there is no way to do this in Excel. Even in a macro there is no way to choose different paper trays. (This has been covered in other issues of ExcelTips.) The only possible solution is rather convoluted. You would need to do the following:

  1. In Windows, set up a printer definition for each paper tray you would be using. Thus, if your printer had four paper trays, you would have four printers defined, each using a different paper tray.
  2. In Excel, create a macro that printed individual worksheets to the appropriate tray-associated printers. Thus, you would have the macro print the worksheets for January, April, July, and October from tray 2 and the rest of the worksheets print from tray 1.

This sounds like a lot of work (it can be), but once it is set up it will work just fine on your system. The problem comes in if you want the same functionality on other systems in your office. The printer definitions are local to the machine on which they are defined, so you would need to define the multiple printers on every system and make sure they were named consistently. The macro would be stored with the workbook, so whoever had access to the workbook could use the macro to do the printing on the desired printers.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3177) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Specifying a Print Tray for a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Dealing with Oily Skin

Does your skin feel greasy to the touch and are you having problems getting just the right look with your facial makeup? It ...

Discover More

Determining the Current Directory

When you use a macro to do file operations, it works (by default) within the current directory. If you want to know which ...

Discover More

Retaining Formatting After a Paste Multiply

You can use the Paste Special feature in Excel to multiple the values in a range of cells. If you don't want Excel to mess up ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Printing Odd or Even Pages

When you print a worksheet, Excel normally prints all the pages or a consecutive series of pages that you specify. If you wan ...

Discover More

Printout Doesn't Match Display for Some Cells

Have you ever noticed that when you print something, there are times that what is printed doesn't exactly match what you see ...

Discover More

Showing Filter Criteria on a Printout

When you print out a filtered worksheet, you may want some sort of printed record as to what filtering was applied to the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.