Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Repeating Rows at the Bottom of a Page.

Repeating Rows at the Bottom of a Page

by Allen Wyatt
(last updated December 12, 2015)

1

Through the Sheet tab of the Page Setup dialog box (File | Page Setup), Excel allows you to specify rows to repeat at the top of a printout, or columns to repeat at the left of a printout. There is no way to specify rows to repeat at the bottom of a printout.

If you need rows at the bottom of each page in a printout, there are a couple of workarounds you can try. First, you can create a custom footer that contains static information. (How you create custom headers and footers has been discussed in other issues of ExcelTips.) There are, of course, drawbacks to this approach—you cannot easily line up footer information with columns in the worksheet, you cannot change the margins of the footer, and the footer cannot be any longer than 255 total characters. For simple needs, however, the footer is an easy solution.

Another workaround is to manually insert the static rows in the worksheet itself. Using the Page Break Preview mode of Excel to see where pages will break, and then insert the desired rows just before each page break. This, of course, may play havoc with some of your formulas, and it makes maintaining your worksheet more difficult than it would otherwise be.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2361) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Repeating Rows at the Bottom of a Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Controlling Document Properties

Word keeps track of quite a bit of document-related information that it refers to as "properties." Here's how to control ...

Discover More

Converting from Open Office to Word

If you have a number of documents in Open Office format, you may want to work with them in Word. There are several ways that ...

Discover More

Preparing Data for Import into Access

When importing Excel information into Access, you need to be concerned with the condition of the data. Here's how to make ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Specifying Print Quantity in a Cell

When you print a worksheet, you can specify in the Print dialog box how many copies you want printed. If you want the print ...

Discover More

Printing Rows Conditionally

Need to only print out certain rows from your data? It's easy to do if you apply the filtering or sorting techniques ...

Discover More

Specifying a Paper Tray in a Macro

If you are using a macro to create your printed Excel output, you may need a way to specify that paper should come from a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 2?

2016-11-11 16:15:15

Cyndie

I have a document that was created by someone else and I am trying to make my version of it.

There appears to be a footer on the document, but when I try to delete the footer, I can't find it. It states there is no footer.

How else can you make something appear at the bottom of every page without it being a footer?

Please HELP ASAP!!

Thank you


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.