Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Limited Pages from a Range of Worksheets.
Ian puts together Excel workbooks that typically contain, at minimum, 30 worksheets. Each worksheet, if printed, requires a minimum of eight pages. Ian often updates data in each worksheet that would appear on the first two printed pages of those worksheets. When it comes time to print, Ian would like a way to print just the first two pages of each worksheet.
When you select a range of worksheets and then choose to print, those worksheets are considered by Excel to be a single, contiguous print job. So, for instance, if you selected 20 worksheets and each worksheet required eight pages, that would not be treated by Excel as 20 individual print jobs of eight pages each, but as a single 160-page print job.
Theoretically you could specify, in the Print dialog box, that you wanted to print pages 1, 2, 9, 10, 17, 18, etc., but this is prone to error and quite tedious. It gets even more difficult if the worksheets being printed consist of varying numbers of pages.
The best solution is to write a macro that will do the printing for you. The macro can step through however many worksheets you've selected and print only the first two pages of each of those worksheets. The following macro implements this technique:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: 
Sub PrintTwoPages()
Dim sht As Variant
For Each sht In ActiveWindow.SelectedSheets
sht.PrintOut From:=1, To:=2, Preview:=True
Next
Set sht = Nothing
End Sub
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3279) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Limited Pages from a Range of Worksheets.
Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!
If you need to modify where a worksheet is printed (meaning, which paper tray it should use), Excel doesn't provide a lot ...
Discover MoreHave you ever wanted to do a simple printout, only to find that Excel spit out dozens of pages, and most of them were ...
Discover MoreWhen you print a worksheet, you can specify in the Print dialog box how many copies you want printed. If you want the ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Comments