Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Non-Printing Controls.
by Allen Wyatt
(last updated April 10, 2021)
Excel allows you to place some special controls in your worksheet which can make it easier to input information. For instance, you can add a drop-down control that allows your user to select data from a given set that you have defined.
While these controls are handy, they can be distracting when it comes time to print your worksheet. They will print, but they take away from the other data you want people to focus upon in the printout.
As a solution, many people simply define print areas that don't include the cells over which the controls appear. For example, if the controls are placed over some cells in column B, you can define a print area that begins with column C. (Remember that the selections in a control can be assigned to any cell in the worksheet through the use of the Linked Cell property of the control. Thus, a change in the control results in a change in some value in a cell in the worksheet. This means that the appearance of the control is independent from the appearance of the data selected in the control.)
Another solution is to simply turn off the printing of the control. For instance, you could have the control appear over the top of cell C3, and the value of C3 is linked to the control. You can then follow these steps to turn off printing of the control:
If you prefer to work directly with the control's properties, you can follow these steps instead:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3081) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Non-Printing Controls.
Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!
The Print Preview feature can be a great way to see how something will look on paper without actually using any paper. ...Discover More
If you want to save paper on a printout, you might consider printing multiple pages on a single piece of paper. This can ...Discover More
Want to make sure that when you worksheet is printed that everything in the workbook is really printed? You can ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.