Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Non-Printing Controls.

Non-Printing Controls

by Allen Wyatt
(last updated September 28, 2013)

Excel allows you to place some special controls in your worksheet which can make it easier to input information. For instance, you can add a drop-down control that allows your user to select data from a given set that you have defined.

While these controls are handy, they can be distracting when it comes time to print your worksheet. They will print, but they take away from the other data you want people to focus upon in the printout.

As a solution, many people simply define print areas that don't include the cells over which the controls appear. For example, if the controls are placed over some cells in column B, you can define a print area that begins with column C. (Remember that the selections in a control can be assigned to any cell in the worksheet through the use of the Linked Cell property of the control. Thus, a change in the control results in a change in some value in a cell in the worksheet. This means that the appearance of the control is independent from the appearance of the data selected in the control.)

Another solution is to simply turn off the printing of the control. For instance, you could have the control appear over the top of cell C3, and the value of C3 is linked to the control. You can then follow these steps to turn off printing of the control:

  1. Right-click on the control. Excel displays a Context menu.
  2. Choose Format Control from the Context menu. Excel displays the Control tab of the Format Control dialog box.
  3. Make sure the Properties tab is selected.
  4. Clear the Print Object check box.
  5. Click on OK.

If you prefer to work directly with the control's properties, you can follow these steps instead:

  1. Right-click on the control. Excel displays a Context menu.
  2. Choose Properties from the Context menu. Excel displays the Properties dialog box for the control.
  3. Change the PrintObject property to False.
  4. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3081) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Non-Printing Controls.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Automatically Copying Formatting

It's easy to automatically set the contents of one cell to be equal to another cell. But what if you want to copy the ...

Discover More

Converting Text to Values

When you import information originating in a different program, Excel may not do the best job at figuring out what various ...

Discover More

Changing a Heading to Body Text

When working on an outline of your document, you may want to demote a heading so that it is treated just like your body text. ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

MORE EXCELTIPS (MENU)

Showing Filter Criteria on a Printout

When you print out a filtered worksheet, you may want some sort of printed record as to what filtering was applied to the ...

Discover More

Printing Based on Cell Contents

Would you like to have a worksheet automatically printed when a particular cell contains a specified value? You can achieve ...

Discover More

Printing a Portion of a Worksheet

Need to print a portion of a worksheet, but don't want to waste paper by printing the whole thing? It's easy to print just ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share