Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Counting the Times a Worksheet is Used.

Counting the Times a Worksheet is Used

by Allen Wyatt
(last updated October 22, 2016)

You may want a way to keep track of how many times a particular worksheet is used. There are many ways you can accomplish this. One simple way is to just store the count in the worksheet itself. Right-click a worksheet tab, then choose View Code from the Context menu. Excel displays the Visual Basic Editor, where you should paste the following code:

Private Sub Worksheet_Activate()
    Range("A1").Select 'customize Range
    ActiveCell = ActiveCell + 1
    Range("B1") = "times opened" 'customize Range
End Sub

This code increments the value in cell A1 every time the worksheet is activated. You can modify the cell locations where the macro writes its information, according to your needs.

A more thorough approach is to create a macro that increments named references within the workbook. Consider the following macro:

Function IncrementEventCounter(sName As String, sht As Object)
    On Error Resume Next
    If sht.Names(sName) Is Nothing Then _
      ThisWorkbook.Names.Add "'" & sht.Name & "'!" & sName, "1", False
    On Error GoTo 0
    With ThisWorkbook.Names("'" & sht.Name & "'!" & sName)
        .RefersTo = Val(Mid(.Value, 2)) + 1
    End With
End Function

This function is designed to be called from a different macro—one triggered by the event that should cause the usage counter to increment. For instance, if you want to keep track of every time the worksheet is activated, then you would use the following macro as part of the ThisWorkbook object:

Private Sub Workbook_SheetActivate(ByVal sh As Object)
    IncrementEventCounter "Activated", sh
End Sub

The macro increments a counter named "Activated" for the worksheet. It does this by calling the IncrementEventCounter macro, with the name of the counter and the name of the worksheet. If, instead, you wanted to count the number of times that a worksheet was changed, you could use the following macro as part of the ThisWorkbook object:

Private Sub Workbook_SheetChange(ByVal sh As Object, _
  ByVal Target As Excel.Range)
    IncrementEventCounter "Changed", sh
End Sub

The only difference between this macro and the previous one is that it increments a counter named "Changed." To see the values of the counters, just enter a formula in a cell that references the counter. For instance, you could enter =Changed to see the value of the Changed counter, or =Activated to see the value of the Activated counter. The value of each counter will differ from sheet to sheet, since the counters are maintained on a sheet-by-sheet basis.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2497) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Counting the Times a Worksheet is Used.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resetting Spelling and Grammar Checking on Multiple Documents

Things that are accomplished easily with a single document (such as resetting spelling and grammar checking settings) can ...

Discover More

Managing Comments

If you frequently add comments to cells in a worksheet, Excel provides a variety of tools you can use to manage those ...

Discover More

Get Rid of Web Stuff

When you copy information from a Web page and paste it into a worksheet, you can end up with more than you bargained for. ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Accessing Old Excel Data

If you have some legacy data stored in very old spreadsheet files, you may be wondering how to get that data into an Excel ...

Discover More

Maintaining the Active Cell

Move from one worksheet to another, and Excel selects whatever cell was last used in the worksheet you are selecting. If you ...

Discover More

Determining Your Version of Excel

Want to find out exactly what version of Excel you are using? Here's how to get to the info.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.