Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Counting the Times a Worksheet is Used.

Counting the Times a Worksheet is Used

by Allen Wyatt
(last updated October 22, 2016)

You may want a way to keep track of how many times a particular worksheet is used. There are many ways you can accomplish this. One simple way is to just store the count in the worksheet itself. Right-click a worksheet tab, then choose View Code from the Context menu. Excel displays the Visual Basic Editor, where you should paste the following code:

Private Sub Worksheet_Activate()
    Range("A1").Select 'customize Range
    ActiveCell = ActiveCell + 1
    Range("B1") = "times opened" 'customize Range
End Sub

This code increments the value in cell A1 every time the worksheet is activated. You can modify the cell locations where the macro writes its information, according to your needs.

A more thorough approach is to create a macro that increments named references within the workbook. Consider the following macro:

Function IncrementEventCounter(sName As String, sht As Object)
    On Error Resume Next
    If sht.Names(sName) Is Nothing Then _
      ThisWorkbook.Names.Add "'" & sht.Name & "'!" & sName, "1", False
    On Error GoTo 0
    With ThisWorkbook.Names("'" & sht.Name & "'!" & sName)
        .RefersTo = Val(Mid(.Value, 2)) + 1
    End With
End Function

This function is designed to be called from a different macro—one triggered by the event that should cause the usage counter to increment. For instance, if you want to keep track of every time the worksheet is activated, then you would use the following macro as part of the ThisWorkbook object:

Private Sub Workbook_SheetActivate(ByVal sh As Object)
    IncrementEventCounter "Activated", sh
End Sub

The macro increments a counter named "Activated" for the worksheet. It does this by calling the IncrementEventCounter macro, with the name of the counter and the name of the worksheet. If, instead, you wanted to count the number of times that a worksheet was changed, you could use the following macro as part of the ThisWorkbook object:

Private Sub Workbook_SheetChange(ByVal sh As Object, _
  ByVal Target As Excel.Range)
    IncrementEventCounter "Changed", sh
End Sub

The only difference between this macro and the previous one is that it increments a counter named "Changed." To see the values of the counters, just enter a formula in a cell that references the counter. For instance, you could enter =Changed to see the value of the Changed counter, or =Activated to see the value of the Activated counter. The value of each counter will differ from sheet to sheet, since the counters are maintained on a sheet-by-sheet basis.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2497) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Counting the Times a Worksheet is Used.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Swapping Two Strings

Strings are used quite frequently in macros. You may want to swap the contents of two string variables, and you can do so by ...

Discover More

Understanding Underlines

Excel provides a variety of underlining styles you can use when you need to underline information within a cell. Here's what ...

Discover More

Selectively Find and Replace Page Borders

Using Find and Replace you can both find and replace graphics in your document. Replacing graphics selectively is a bit ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Speeding Up Large Worksheets

If your worksheet gets large enough, you may notice a severe slowdown when it is recalculated. This tip provides some ...

Discover More

Quickly Switching Between Spreadsheet Windows

Using the keyboard to switch between Excel spreadsheets.

Discover More

Saving Changes in the Personal Workbook

The Personal workbook is a special place used to store information and macros that you can access from all the other ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.