Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Understanding Lists.
by Allen Wyatt
(last updated March 29, 2014)
In Excel, a database is most often referred to as a list. A list is nothing more than a data table that contains organized information. For instance, a list can contain information about your receivables, your coin collection, or the test results for students in your class.
Lists, or databases, are comprised of records (for instance, each row could be the record for one student) and fields (here, each column is the data from one category). Normally you place labels at the top of the list to indicate the field names, therefore each column represents a field. Each row in the list is a database record.
There are a few guidelines you might find helpful as you are developing lists. Remember that these guidelines only apply if you will be using the database-related functions built into Excel.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2084) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Understanding Lists.
Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!
You may want to adjust the way that Excel displays its various menus. This tip explains how you can turn off the dynamic menu ...Discover More
Dialog boxes are designed to be limited in scope, so that they cover only a portion of your screen. What if a dialog box ...Discover More
If you work in the sciences or mathematics, you know that significant digits are important. This tip answers questions about ...Discover More
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.