Embedding Fonts in Excel

by Allen Wyatt
(last updated March 21, 2020)

If you are familiar with Word and PowerPoint, you may have noticed that both programs allow you to embed fonts in documents or presentations. This is very handy, particularly if you feel that someone else receiving your document or presentation may not have your font on their system.

Unfortunately, Excel does not allow you to embed fonts in workbooks. Word has an intimate relationship with something in concrete reality: the printed page. Almost everything it does is in relationship to how something will be printed, and Word queries the printer driver many times during an editing session in order to represent information accurately onscreen. PowerPoint, as well, makes at least some reference to what can be printed or displayed onscreen.

Excel, on the other hand, is not all that interested in printing because a worksheet is really just a representation of a set of quantities and relationships--things which are fundamentally abstract. In fact, it wasn't until Excel 95 that Excel's default font was changed to Arial (a TrueType font) instead of MS Sans-Serif (a non-scalable screen font whose printing vagaries are legion).

If you really must embed fonts to make your worksheet appear properly, there is one thing you can try: Embed the Excel worksheet in a Word document in which the desired font is also embedded. You will need to make sure, of course, that the font you've chosen is embeddable (some are not). When someone else opens the document, they may see the information as you intended. Of course, they will need to use Word instead of Excel for viewing the information.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1969) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting the Template Name in Your Document

Templates are a powerful part of the Word experience, as they allow you to create and format documents based on patterns. ...

Discover More

Changing Outline Heading Level

Working with a document's outline can be a great way to organize your writing. Word provides a variety of tools for ...

Discover More

Temporarily Changing the Printer in a Macro

You can use a macro to print to any printer you have defined in Windows. It is good practice, if you are changing which ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Viewing More than Two Places in a Worksheet

If your worksheet gets big enough, it is easy to spend a lot of time navigating back and forth between different areas. ...

Discover More

Inserting Cells

When developing worksheets, you often need to make room in your existing information for new information. One of the ...

Discover More

Limiting Precision

There may be times you need to limit the amount of precision Excel uses in its calculations. Here is one way to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.