Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Hiding a Huge Number of Rows.

Hiding a Huge Number of Rows

by Allen Wyatt
(last updated September 15, 2012)

Julia would like to hide all the rows in a worksheet except rows 1-30. She is looking for the fastest, easiest way to do this.

If you don't have to do the hiding too often, the easiest method is the following, provided there is something in every cell of column A:

  1. Select cell A31.
  2. Press Shift+Ctrl+Down Arrow. All the cells from A31 through the last used cell in column A are selected.
  3. Press Shift+Ctrl+Down Arrow again. The selection is extended through the very last cell in column A.
  4. Hide your rows as you normally would. (Either right-click and hide that way or use the menus/ribbon.)

If you don't have data in all the cells of column A, then the following variation is probably the fastest method:

  1. Select cell A31.
  2. Press Shift+Ctrl+End. All the cells from A31 through the last used cell in the data table selected.
  3. Press Shift+Ctrl+Down Arrow. The selection is extended through the very last row in the worksheet.
  4. Hide your rows as you normally would. (Either right-click and hide that way or use the menus/ribbon. You can also just press Ctrl+9.)

Here's another quick method that can be used:

  1. In the Name Box (top-left corner of the worksheet, above column A), enter A31:A65536. (If you are using Excel 2007, enter A31:A1048576) Excel selects the range you entered.
  2. Hide your rows as you normally would. (Either right-click and hide that way or use the menus/ribbon. You can also just press Ctrl+9.)

If you need to hide rows like this quite often, you could use the macro recorder to record any of the above techniques, or you could use a more flexible macro, like the following:

Sub HideRows()
    Dim r As Variant
    On Error GoTo Canceled
    r = InputBox("Rows to Hide:")
    Rows(r).EntireRow.Hidden = True
Canceled:
End Sub

The only caveat is that you need to remember to include a colon in the rows you specify for the macro. Thus, if you wanted to hide rows 31 through 543, you would enter 31:543.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (5731) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Hiding a Huge Number of Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Resetting Character Formatting in a Macro

Want your macro to get rid of the formatting applied to a selection of text? It's easy enough to do using the Reset method, ...

Discover More

Correcting Student Papers

If you are a teacher, you may be looking for ways you can use Word's features to correct papers your students send to you ...

Discover More

Importing Based on a Partial File Name

A common task for macros is to open and process a file you want imported into your workbook. If you need to identify the ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Backing Up Your Customized Toolbars

After customizing your Excel toolbars, it is a good idea to make a backup of the file that contains the information. Here's ...

Discover More

Inserting Different Dashes

Excel supports several types of dashes. This tip describes those different types and explains how to enter them in a cell.

Discover More

Quickly Switching Between Spreadsheet Windows

Using the keyboard to switch between Excel spreadsheets.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.