Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Merging Many Workbooks.

Merging Many Workbooks

by Allen Wyatt
(last updated June 19, 2018)

2

Joy ran into a problem merging quite a few workbooks together. The majority of the workbooks—about 200 of them, all in a single folder—each contain a single worksheet, but some contain more. The worksheets form each of these workbooks needs to be added to a single workbook.

The easiest way to do merges of this magnitude—particularly if you have to do it often—is with a macro. The following macro displays a dialog box asking you to select the files to merge. (You can select multiple workbooks by holding down the Ctrl key as you click each one.) It loops thru the list you select, opening each one and moving all its worksheets to the end of the workbook with the code.

Sub CombineWorkbooks()
    Dim FilesToOpen
    Dim x As Integer
    Dim Outwbk As Workbook

    Set Outwbk = ActiveWorkbook

    On Error GoTo ErrHandler
    Application.ScreenUpdating = False

    FilesToOpen = Application.GetOpenFilename _
      (FileFilter:="Microsoft Excel Files (*.xls), *.xls", _
      MultiSelect:=True, Title:="Files to Merge")

    If TypeName(FilesToOpen) = "Boolean" Then
        MsgBox "No Files were selected"
        GoTo ExitHandler
    End If

    x = 1
    While x <= UBound(FilesToOpen)
        Workbooks.Open Filename:=FilesToOpen(x)
        Sheets().Move After:=Outwbk.Sheets(Outwbk.Sheets.Count)
        x = x + 1
    Wend

ExitHandler:
    Application.ScreenUpdating = True
    Exit Sub

ErrHandler:
    MsgBox Err.Description
    Resume ExitHandler
End Sub

In the process of adding the worksheets to the end of the workbook, Excel will automatically append a (2), (3), etc. when duplicates worksheet names are detected. Any formulas in the book referring to other sheets will also be updated to reflect the new names.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2409) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Merging Many Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing the Footnote Separator

When you print a document that uses footnotes, Word normally places a small line between the end of the document body ...

Discover More

Moving from Sheet to Sheet

Need to move quickly through the worksheets in a workbook? Learn the keyboard shortcuts and you can make short work of ...

Discover More

Converting to Hexadecimal

Excel allows you to easily convert values from decimal to other numbering systems, such as hexadecimal. This tip explains ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Closing Multiple Files

When working with multiple workbooks open, you may want a way to close them all with a single command. Here's the secret.

Discover More

Stopping Date Parsing when Opening a CSV File

Excel tries to make sense out of any data that you import from a non-Excel file. Sometimes this can have unwanted ...

Discover More

Adding a File Path and Filename

If you need to stuff the current workbook's filename and path into a cell or a header or footer, you'll appreciate the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 0?

2020-01-07 09:00:17

Amy

Thanks so much for sharing! This worked perfectly in Excel 365.


2018-08-21 21:25:43

Rebecca

Hi Allen

Thanks for all your helpful tips.

I was wondering if you do have a macro that is similar to this one but on combining worksheets within a single workbook instead.

I have these monthly workbooks which have worksheet for each day of month with same column headings; I need to look at daily data over a 12-month period... it is a massive tedious job to manually combine 12 workbook with 28 to 31 worksheets of data!

it is even harder on the fact that the data range I want to combine/append (not merge) is not in table format, so I need to incorporate the set maximum data range to include all daily entries (in the macro).

To summarize, what I want is to combine all daily transactions (rows) from 12 workbook into a single data sheet, so that I could analyse in PBI.

Hope that you would help me. Thanks Allen:)

Rebecca


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.