Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Saving in Multiple Locations.

Saving in Multiple Locations

Written by Allen Wyatt (last updated November 21, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003


1

You may have a need to routinely copy a workbook to multiple locations on your system. For instance, the open workbook may need to be copied to a local hard drive and to several mapped drives that are actually on your office network.

Excel doesn't have a built-in capability to do this, but if the various locations are well defined, you can create a macro that will do the saving for you. The following macro is an example of such a tool:

Sub SaveToLocations()
    Dim OrigName As String

    OrigName = ActiveWorkbook.FullName
    ActiveWorkbook.SaveAs "G:\" + ActiveWorkbook.Name
    ActiveWorkbook.SaveAs "L:\" + ActiveWorkbook.Name
    ActiveWorkbook.SaveAs "K:\" + ActiveWorkbook.Name
    ActiveWorkbook.SaveAs "S:\" + ActiveWorkbook.Name
    ActiveWorkbook.SaveAs OrigName
End Sub

The particular example of the macro saves the active workbook to five different locations, all using the same workbook name. The macro determines the current location of the workbook so that it can save to the current location last. The reason this is done is so that you can continue to use the regular Save tool and get the expected results.

If you want to use this macro on your own system, all you need to do is to make sure that you change the drive letters of where each workbook will be saved. If one of the drives you specify is for a location that uses removable media, and there is no media in the drive, then the macro will generate an error and stop. You'll then have to figure out where the workbook was originally saved so you can manually resave it there (using Save As).

Another peculiarity of the macro is that since it uses the SaveAs method, if there is already a workbook at each of the destinations with the same name as the current workbook, Excel will ask if you want the existing version of the workbook overwritten. This will always be the case with the last save, into the original location.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2774) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Saving in Multiple Locations.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Field

Do you need to select a field? It is as simple as selecting a single character, as this tip explains.

Discover More

Displaying the AutoShapes Menu

When adding AutoShapes to a worksheet, it can be bothersome to continually work with the menu structure to place them. It ...

Discover More

Checking for the Existence of a File

The data stored in a worksheet can often correspond to information external to that worksheet. For instance, you might ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

How Excel Treats Disk Files

Workbooks are loaded from disk files, but workbooks aren't the only type of files that Excel can load. This tip provides ...

Discover More

Reducing File Size

As you work with a workbook (particularly one that contains macros) you may notice that the workbook size can become ...

Discover More

Jumping Around Folders

When you open a workbook in Excel, the Open dialog box always starts within the folder in which you were last working. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 6?

2021-05-28 04:11:11

Liran

Hi,

I have an add-on for Microsoft Office which does exactly that. It’s called SOS Click for Microsoft Office and is compatible with Word, Excel and PowerPoint. It saves to several places with one click and offers other features like auto-save and etc. More information is available at https://www.sos-click.com with screenshots and FAQ.

Hope this helps.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.