Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Saving in Two Locations.
Written by Allen Wyatt (last updated June 29, 2024)
This tip applies to Excel 97, 2000, 2002, and 2003
Sam asked if there was a way to save the same workbook to two separate locations. For instance, one copy could be saved to the normal network location, and the other to a folder on the local hard drive.
There are any number of ways that this can be done. For instance, you could create your own macro that saves two versions of the same workbook. The macro could be assigned to a toolbar button, and then the button clicked when you want to save both copies. (In other words, you would bypass the normal Save function all together.)
Another approach is to make a small adjustment to how Excel saves the workbook. For instance, the following macro would be added to the ThisWorkbook object for the workbook:
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Private Sub Workbook_BeforeSave(ByVal _
SaveAsUI As Boolean, Cancel As Boolean)
With ThisWorkbook
.SaveCopyAs ("c:\Backups\Backup of " & .Name)
End With
End Sub
This is an event handler, and it is triggered every time you go to do a save on the workbook. At that point, the macro is executed and a copy of the workbook is saved in the specified path on your local hard drive.
Note:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3042) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Saving in Two Locations.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Keeping tabs on the size of a workbook can be important when using Excel. You have a couple of options that will allow ...
Discover MoreAs you work with a workbook (particularly one that contains macros) you may notice that the workbook size can become ...
Discover MoreIf you use Excel's Open dialog box to search for files and you notice that doing so ends up crashing your system, you may ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments