Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting a Default File Format.

Setting a Default File Format

by Allen Wyatt
(last updated April 13, 2017)

Normally, Excel saves your worksheets in the workbook format that is appropriate for the version of the software you are using. This means that your worksheets are stored in a peculiar way that is understood by your version of Excel, but may not be understood by other programs—including earlier versions of Excel.

If you do a lot of work with people who use other versions of Excel or who use a different spreadsheet program, you may want to specify a different default file format for your files. Excel makes this easy; just follow these steps:

  1. Choose Options from the Tools menu. Excel displays the Options dialog box.
  2. Make sure the Transition tab is selected. (See Figure 1.)
  3. Figure 1. The Transition tab of the Options dialog box.

  4. Use the Save Excel Files As drop-down list to select a default file format.
  5. Click on OK.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2968) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting a Default File Format.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Suppressing a Zero in a Calculated Sum

You can use fields to calculate a sum of values in a table column. Here are two ways you can modify what is displayed by the ...

Discover More

Creating a Table Using the Keyboard

Want to easily add a table to your document simply by typing a few keystrokes? Here's how you can do it in one easy step.

Discover More

Plain Text Pasting as the Default

Pasting 'plain text' into a document is one of the most common ways of pasting information. Wouldn't it be great if this ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

More ExcelTips (menu)

Faster Text File Conversions

Want to make your importing of text data faster than ever? Here are some ideas you can apply right away.

Discover More

Importing Many Files Into Excel

Importing a single file is easy. Importing a whole slew of files can be much more of a challenge.

Discover More

Use Filenames That Sort Properly

When storing your Excel workbook, you need to specify a file name to be used for the workbook. Take a moment to consider how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.