Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Reducing File Size.

Reducing File Size

Written by Allen Wyatt (last updated October 28, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003


1

James complained about an oddity that he noted with his workbooks. He has a workbook to which he added some macros, and doing so increased the size of the file used to store the workbook. (This makes sense—the macros are stored with the workbook.) When James later deleted the macros, Excel did not shrink the size of the workbook file back to its original size.

This behavior is viewed by some as poor design in Excel—the macro data is removed, but the file size remains bloated. There are a couple of things you can try to again regain your svelte file size.

First, try using Save As instead of Save. Doing so causes Excel to create a brand new file for your workbook, and in the process, free up some space. If that doesn't work, you should try individually copying your worksheets to a brand new workbook, and then saving the new workbook. If doing that doesn't work, then you can try copying just the worksheet data (not the actual worksheets) to a different workbook. Obviously, this can become quite time-intensive.

Another thing to try, provided you still have some macros in the workbook, is a free utility called CodeCleaner, written by Excel MVP Rob Bovey. You can find the program on this page:

http://www.appspro.com/Utilities/CodeCleaner.htm

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2507) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Reducing File Size.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is two more than 2?

2023-10-28 18:55:32

Ron S

In the part of the tip that suggests using SAVE AS, remember to SAVE AS to "XLSX" format (from XLSM). This is the simplest way to strip out all macros.


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