Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Reducing File Size.
Written by Allen Wyatt (last updated October 28, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003
James complained about an oddity that he noted with his workbooks. He has a workbook to which he added some macros, and doing so increased the size of the file used to store the workbook. (This makes sense—the macros are stored with the workbook.) When James later deleted the macros, Excel did not shrink the size of the workbook file back to its original size.
This behavior is viewed by some as poor design in Excel—the macro data is removed, but the file size remains bloated. There are a couple of things you can try to again regain your svelte file size.
First, try using Save As instead of Save. Doing so causes Excel to create a brand new file for your workbook, and in the process, free up some space. If that doesn't work, you should try individually copying your worksheets to a brand new workbook, and then saving the new workbook. If doing that doesn't work, then you can try copying just the worksheet data (not the actual worksheets) to a different workbook. Obviously, this can become quite time-intensive.
Another thing to try, provided you still have some macros in the workbook, is a free utility called CodeCleaner, written by Excel MVP Rob Bovey. You can find the program on this page:
http://www.appspro.com/Utilities/CodeCleaner.htm
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2507) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Reducing File Size.
Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!
Want a quick way to see the full path name associated with a workbook? You can add a tool to the menu bar that displays ...
Discover MoreIf you try to open a second workbook and you see an error message, it could be because of the way you are opening the ...
Discover MoreDid you know that if you create a link that uses a UNC path, Excel could rewrite that path to something entirely ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
2023-10-28 18:55:32
Ron S
In the part of the tip that suggests using SAVE AS, remember to SAVE AS to "XLSX" format (from XLSM). This is the simplest way to strip out all macros.
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here:
Comments