Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Only Non-Blank Worksheets.

Printing Only Non-Blank Worksheets

Written by Allen Wyatt (last updated September 21, 2024)
This tip applies to Excel 97, 2000, 2002, and 2003


Clinton has a workbook containing over 200 worksheets that get populated by various people in his company during the month. At the end of the month he needs to print these worksheets. Not all the worksheets contain data and Clinton only wants to print the worksheets that contain data so he doesn't waste paper. He wonders if there is, perhaps, a macro that he can use to print only those worksheets that have a value in cell G41.

The answer is that such a macro could be written rather easily. It would only need to figure out how many worksheets there are, check cell G41 on each of them, and then print only if there is something in that cell. The following macro performs just these operations.

Sub PrintMost()
    Dim wks As Worksheet
    For Each wks In ActiveWorkbook.Worksheets
        If Not IsEmpty(wks.Range("G41")) Then
            wks.PrintOut
        End If
    Next
    Set wks = Nothing
End Sub

The macro could be easily modified to perform other operations, such as asking if any given worksheet should be printed or asking how many copies should be printed.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3502) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Only Non-Blank Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Font Size Using a Shortcut Key

Want to adjust the font size used in a cell or range of cells? It's easy to do by using the shortcut described in this tip.

Discover More

Understanding the While...Wend Structure

One of the basic programming structures used in VBA is the While ... Wend structure. This structure helps to make the ...

Discover More

Fonts Missing in Word

What are you to do if you find that you have no fonts available in Word, but they are available in other programs? There ...

Discover More

Best-Selling VBA Tutorial for Beginners Take your Excel knowledge to the next level. With a little background in VBA programming, you can go well beyond basic spreadsheets and functions. Use macros to reduce errors, save time, and integrate with other Microsoft applications. Fully updated for the latest version of Office 365. Check out Microsoft 365 Excel VBA Programming For Dummies today!

More ExcelTips (menu)

Printing an Entire Workbook by Default

Need to print an entire workbook? It's as easy as adding a single line of code to your macros.

Discover More

Printing All or Nothing

Want to make sure that when you worksheet is printed that everything in the workbook is really printed? You can ...

Discover More

Collating Copies

When you print multiple copies of worksheets that require more than one page each, you'll probably want those copies ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.