Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

by Allen Wyatt
(last updated May 18, 2016)

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Using the Name drop-down list, select the printer you want to use. (It is common to have more than one printer available if you are working in a networked environment.)
  4. Click on the Properties button. Excel displays the Properties dialog box for the printer you selected in step 2. (See Figure 2.) The exact appearance of the dialog box, and the controls it contains, depends on the printer driver you have installed for your printer.
  5. Figure 2. The Properties dialog box for a printer.

  6. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  7. Click on OK to close the Properties dialog box.
  8. Click on OK from the Print dialog box. Your document is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3235) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Changing Chart Types

Want to change an existing bar chart to a different type of chart, such as a line chart or a column chart? It's easy to ...

Discover More

Ranges on Multiple Worksheets

Referring to a range of cells on the current worksheet is easy. But what if you want to refer to a range on a number of ...

Discover More

Special Characters In Hyperlinks

Do you use special characters (such as the pound sign) in your worksheet names? If so, you could run into problems ...

Discover More

Save Time and Supercharge Excel! Automate virtually any routine task and save yourself hours, days, maybe even weeks. Then, learn how to make Excel do things you thought were simply impossible! Mastering advanced Excel macros has never been easier. Check out Excel 2010 VBA and Macros today!

More ExcelTips (menu)

Conditional Printing

If you need to make what Excel prints be based upon conditions in a worksheet, you'll love the information in this tip. ...

Discover More

Printing Row Numbers

On-screen Excel displays row numbers that help you easily see what is in each row. If you want to print these row ...

Discover More

Printing Based on Cell Contents

Would you like to have a worksheet automatically printed when a particular cell contains a specified value? You can ...

Discover More

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.