Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

Written by Allen Wyatt (last updated December 7, 2019)
This tip applies to Excel 97, 2000, 2002, and 2003

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)

    2. Figure 1. The Print dialog box.

  2. Using the Name drop-down list, select the printer you want to use. (It is common to have more than one printer available if you are working in a networked environment.)
  3. Click on the Properties button. Excel displays the Properties dialog box for the printer you selected in step 2. (See Figure 2.) The exact appearance of the dialog box, and the controls it contains, depends on the printer driver you have installed for your printer.

    4. Figure 2. The Properties dialog box for a printer.

  4. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  5. Click on OK to close the Properties dialog box.
  6. Click on OK from the Print dialog box. Your document is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3235) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Working with Imperial Linear Distances

Excel works with decimal values very easily. It is more difficult for the program to work with non-decimal values, such ...

Discover More

Changing Paper Size for a Complete Workbook

If you need to change the size of paper on which your worksheets will be printed, it can be bothersome to make the change ...

Discover More

Inserting a Page Break Every X Rows

As you format your worksheet, Excel allows you to add page breaks where you'd like. If you want to put in a series of ...

Discover More

Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!

More ExcelTips (menu)

Printing a Draft of a Worksheet

Want to print out the fastest possible copy of your worksheet? You do so by printing a draft, discussed in this tip.

Discover More

Out of Kilter Borders

Borders not printing properly? It could be any one of a number of reasons causing the problem. This tip provides some ...

Discover More

Changing Orientations within a Single Printout

Excel allows you to print out information in either portrait or landscape orientation, but what if you need both types of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2026 Sharon Parq Associates, Inc.