Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Setting Up Your Printer.

Setting Up Your Printer

by Allen Wyatt
(last updated May 18, 2016)

You can change the settings Excel uses when printing through your printer in the following manner:

  1. Press Ctrl+P. Excel displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Using the Name drop-down list, select the printer you want to use. (It is common to have more than one printer available if you are working in a networked environment.)
  4. Click on the Properties button. Excel displays the Properties dialog box for the printer you selected in step 2. (See Figure 2.) The exact appearance of the dialog box, and the controls it contains, depends on the printer driver you have installed for your printer.
  5. Figure 2. The Properties dialog box for a printer.

  6. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  7. Click on OK to close the Properties dialog box.
  8. Click on OK from the Print dialog box. Your document is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3235) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

The Case of the Vanished Menu Bar

Can't find your menu bar any more? Here are some things you can try to get that important feature back on your screen where ...

Discover More

Dates Updating when Converting

Word allows you to convert documents from WordPerfect format to Word. In doing so, you may notice that some dates in the ...

Discover More

Unable to Set Margins in a Document

If you find that you cannot set the margins in a document, chances are good that it is due to document corruption. Here's how ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

MORE EXCELTIPS (MENU)

Using Less Paper on Printouts

If a worksheet contains nothing but a bunch of values in column A, you may be loathe to print the worksheet and "waste" a ...

Discover More

Fitting Your Printout on a Page

Tired of wasting paper when you print a worksheet? You can scale Excel's output so that it fits only the number of pages you ...

Discover More

Using Print Preview

The Print Preview feature can be a great way to see how something will look on paper without actually using any paper. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing