Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Fitting Your Printout on a Page.

Fitting Your Printout on a Page

by Allen Wyatt
(last updated December 7, 2013)

I can't tell you how many times I have gone to print a worksheet, only to have the very last column or the very last row spill over onto another page. This not only wastes paper, but it is very frustrating.

To get around this, Excel has a handy scaling feature that allows you to specify how many pages you want your printed output to occupy. You set the page dimensions, and Excel shrinks everything down so it fits in the specified area. To take advantage of this feature, follow these steps:

  1. Set up your worksheet as desired.
  2. Choose Page Setup from the File menu. Excel displays the Page Setup dialog box.
  3. Make sure the Page tab is selected. (See Figure 1.)
  4. Figure 1. The Page tab of the Page Setup dialog box.

  5. Select the Fit To option and use the associated controls to specify how many pages you want the output to occupy.
  6. Click on OK.
  7. Print your worksheet as normal.

One of the tricks I often use is to set the Fit To controls to 1 page wide by 99 pages tall. In this way, I am sure the output will fit on one page across. Since my output isn't over 99 pages in length, no shrinking is done on this dimension. I end up with output that is 1 page wide by how ever many pages long Excel needs to print.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3033) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Fitting Your Printout on a Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing between English Variants

What is the easiest way to switch between English spelling variants in a document? This tip examines a couple of ways you can ...

Discover More

Entering Formulas in Excel

The way you signify that you are entering a formula is to start a cell entry with an equal sign. Here is the reason why Excel ...

Discover More

Adjusting Values with Formulas

Paste Special is a great tool that allows you to modify the values in a range of cells in your worksheets. You may want, ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Printing a Worksheet List

Want a list of all the worksheets in your workbook? Here's a short, handy macro that will place all the worksheet names into ...

Discover More

Specifying a Paper Tray in a Macro

If you are using a macro to create your printed Excel output, you may need a way to specify that paper should come from a ...

Discover More

Printing Multiple Pages On a Piece of Paper

If you want to save paper on a printout, you might consider printing multiple pages on a single piece of paper. This can be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.