Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Selected Worksheets.

Printing Selected Worksheets

by Allen Wyatt
(last updated November 21, 2016)

If you have a lot of workbooks that have accumulated over the years, you may have a need to print some of the worksheets out of each of them. For instance, you might have a folder that contains a workbook for each of your company's divisions for the previous decade. If your company has eight divisions, that means you have 80 workbooks in the folder. Now, if you need to print the second-quarter and third-quarter figures (from the second and third worksheets out of each workbook), you start to see the problem. Loading each workbook and then printing selected sheets could take a huge amount of time.

A quicker way is to create a macro that will do the printing for you. The following macro starts by asking you for a directory path. Provided that you specify a path, the macro then starts to load each XLS (Excel) file in the directory, and then print the second and third worksheet from each one. Once printed, the worksheet is closed.

Public Sub PrintWorkbooks()
    Dim sCurFile As String
    Dim sPath As String

    'Get the path
    sPath = InputBox("Starting path?", "PrintWorkbooks")
    If sPath <> "" Then
        On Error Resume Next
        Application.ScreenUpdating = False
        If Right(sPath, 1) <> "\" Then
            sPath = sPath & "\"
        End If
        sCurFile = Dir(sPath & "*.xls", vbNormal)
        Do While Len(sCurFile) <> 0
            Workbooks.Open sPath & sCurFile, , True
            With Workbooks(sCurFile)
                .Worksheets(2).PrintOut
                .Worksheets(3).PrintOut
                .Close SaveChanges:=False
            End With
            sCurFile = Dir
            DoEvents
        Loop
        Application.ScreenUpdating = True
        On Error GoTo 0
    End If
End Sub

Obviously, if you have quite a few workbooks in the directory, printing could take quite some time. You may want to find some time when you have nothing else to do, and then just let the macro start running.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2215) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Selected Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Choppiness in Justified Text

Justified text doesn't always produce the best-looking results. Here's how to avoid some of the choppiness that can occur.

Discover More

Creating a New Document in VBA

When working with documents in a macro, it makes sense that you may need to create a document from time to time. Here's how ...

Discover More

Inserting a Watermark Behind Merged Cells

If you have a group of merged cells into which you want a user to enter information, you may want some sort of "watermark" in ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Printing a Number of Different Pages

If you don't need to print an entire workbook, it can be confusing to figure out how to print just certain pages. This tip ...

Discover More

Printing a Range of Pages

If your worksheet, when printed, requires more than a single page to print, you may want to only print a range of the ...

Discover More

Setting Print Quality

When printing information in a workbook, you may want to take advantage of the different print quality settings available in ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share