Written by Allen Wyatt (last updated January 21, 2023)
This tip applies to Excel 97, 2000, 2002, and 2003
Suppose you have a data table set up in Excel that represents your club membership. In the first column are the names of club members. In the second column are the cities in which the members live. If you want to find out how many people live in each city, there are several methods you can choose. One method is to create a PivotTable.
To create a PivotTable on your data, follow these steps:
Figure 1. The PivotTable and PivotChart Wizard.
The above steps won't work, however, if you are using Excel 97. Follow these steps instead:
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3165) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Counting with PivotTables.
Dive Deep into Macros! Make Excel do things you thought were impossible, discover techniques you won't find anywhere else, and create powerful automated reports. Bill Jelen and Tracy Syrstad help you instantly visualize information to make it actionable. You’ll find step-by-step instructions, real-world case studies, and 50 workbooks packed with examples and solutions. Check out Microsoft Excel 2019 VBA and Macros today!
When you create a PivotTable based on data that contains lots of text, you may be surprised to find that your text is ...
Discover MoreWish there was a way to define how you want PivotTables formatted before you actually create the PivotTable? You may be ...
Discover MorePivotTables are used to boil down huge data sets into something you can more easily understand. They are very good simple ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments