Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing a Draft of a Worksheet.

Printing a Draft of a Worksheet

by Allen Wyatt
(last updated December 26, 2016)

Excel allows you to print drafts of your worksheets. This can be very helpful in speeding up the printing process. When printing drafts, Excel doesn't include graphics or graphic-related items (such as gridlines) in the printed output. Instead, all you see is the text or numbers that make up your worksheet. To print a draft, follow these steps:

  1. Choose Page Setup from the File menu. You will see the Page Setup dialog box.
  2. Make sure the Sheet tab is selected. (See Figure 1.)
  3. Figure 1. The Sheet tab of the Page Setup dialog box.

  4. In the Print area of the dialog box, click on the Draft Quality check box. If the check box is selected, Excel will print drafts of whatever is printed.
  5. Click on OK.

Remember that the exact way in which draft printing is implemented is, in large part, up to your printer. Don't be surprised if you get different results doing a draft print on one printer as compared to another.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2965) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing a Draft of a Worksheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Colors in an IF Function

You can use the IF worksheet function to test for a number of different conditions or values. You can't use it to check for ...

Discover More

Checkboxes in a Merged Document

When creating a mail-merge document, you may want to include some special characters, such as check-marked boxes, in the ...

Discover More

Item Not Available in Library

When sharing workbooks with others, you may find that the macros in those workbooks may not work as you expect. This tip ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Printing Only Selected Pages

When you print a worksheet, you don't need to print the whole thing. You can print only the pages you want. Here's how to do ...

Discover More

Printing a Portion of a Worksheet

Need to print a portion of a worksheet, but don't want to waste paper by printing the whole thing? It's easy to print just ...

Discover More

Specifying a Paper Tray in a Macro

If you are using a macro to create your printed Excel output, you may need a way to specify that paper should come from a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.