Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Hyperlinks in Shared Workbooks.

Hyperlinks in Shared Workbooks

by Allen Wyatt
(last updated April 9, 2016)

5

Dan has a shared workbook into which he needs to insert a hyperlink. However, as long as the workbook is shared, the hyperlink features in Excel are not available. Dan wonders if there is a way to insert hyperlinks into shared workbooks.

The short answer is no, there is not. When you choose to share a workbook, some options in Excel are simply not available any more; inserting hyperlinks is one of those options that is removed once the workbook is shared.

If you absolutely must add the hyperlink to the workbook, the only option is to unshare the workbook, add the hyperlink, and then again share the workbook. You'll no longer be able to add any more hyperlinks, but the one you added while the workbook was unshared will work just fine.

There is one caveat in taking this approach to adding the hyperlink—you need to be careful that you don't unshare the workbook if you have the Track Changes feature of Excel turned on. In the process of unsharing the workbook, Excel will turn off the tracking and discard the change history. If this is important to you, the only option is to make sure that you add the hyperlinks before sharing the workbook and first turning on Track Changes.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2912) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Hyperlinks in Shared Workbooks.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Tags with Document Files

Tags are a way for you to store keywords or metadata with your document files. They can be helpful when you are trying to ...

Discover More

Capitalizing the Word "I"

The first-person, singular pronoun "I" should always be capitalized, unless you are exercising poetic license. Word may ...

Discover More

Margins for All Documents Changing

Have you had the margins in a group of documents change without you knowingly doing anything? This tip explores some ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Converting to Hyperlinks in a Shared Workbook

When you enter a URL or e-mail address in a worksheet, Excel usually converts it to a clickable hyperlink. This doesn't ...

Discover More

Copying a Hyperlink to Lots of Worksheets

Copying information from one place to another in a worksheet is easy. Copying hyperlinks may not seem that easy, but you ...

Discover More

Links to Hyperlinks

Hyperlinks in a worksheet can be helpful or essential, depending on the nature of your data. If you create a link to a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 0?

2018-10-24 08:14:32

Petr Sedláček

I just wonder why the functionality is blocked when sharing the workbook. Thanks!
PetrS


2017-04-21 04:14:46

Ana

The shorter answer is yes. just type into your desired cell "=hyperlink" and add whatever hyperlink you need.


2016-11-24 07:05:36

Stephane

I confirm that the statement "the only option is to unshare the workbook" is not true.

There is an ugly but easy way to get an hyperlink in a shared workbook. Create it in a non shared workbook and copy and paste it in your shared Workbook.

The positive aspect is that there is no need for specific knowledge or to remember a formula!!!


2016-05-20 04:31:52

Robin

"the only option is to unshare the workbook"

That's not true.

simply use

=hyperlink("http://www.google.com")

...or whatever your URL / path is.


2016-04-06 14:48:07

Franz

or you can write the link in A1 for instance and write the following function in B1:
=if(isblank(A1);"";hyperlink(A1;"Link"))
In B1 appears "Link" if something in A1 is written. If A1 is an URL, click on B1 with the mouse and you will be directed to the URL destination.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.