Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Creating a Copy without Formulas.

Creating a Copy without Formulas

by Allen Wyatt
(last updated September 1, 2018)

John knows how to create a copy of a worksheet, but he needs to create a copy that uses only static values, not values based on formulas. He wonders if there is a quick way to make a copy (perhaps with a macro) that maintains all formatting and column widths, but has all formulas replaced with their results. For the work John does this would be very helpful in sending out worksheets to individuals outside his organization.

This task is rather easy to accomplish, with or without a macro. If you want to do it without a macro, follow these steps:

  1. Choose Move or Copy Sheet from the Edit menu. Word displays the Move or Copy dialog box. (See Figure 1.)
  2. Figure 1. The Move or Copy dialog box.

  3. Check the Create a Copy check box.
  4. Using the To Book pull-down list, choose New Book.
  5. Click OK. Excel copies the worksheet to a new workbook.
  6. Make sure the newly created workbook is the one displayed.
  7. Select all the cells in the worksheet by pressing Ctrl+A.
  8. Copy all the cells to the Clipboard by pressing Ctrl+C.
  9. Chose Paste Special from the Edit menu. Excel displays the Paste Special dialog box. (See Figure 2.)
  10. Figure 2. The Paste Special dialog box.

  11. Click the Values radio button.
  12. Click OK.

That's it. Your newly created worksheet doesn't contain any formulas, only the results of the formulas in the original worksheet. If you prefer to use a macro-based approach, it only takes a few lines of code:

Sub CopyWorksheetValues()
    ActiveSheet.Copy
    Cells.Copy
    Range("A1").PasteSpecial Paste:=xlPasteValues
    Application.CutCopyMode = False
End Sub

Of course, if you want to distribute only the results of your worksheet, you might consider simply printing a PDF file and then distributing it. The added benefit is that your recipients don't need to have Excel to view it. The downside is that if your worksheet is very large, a PDF file can be rather unwieldy.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12381) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Creating a Copy without Formulas.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Duplicating Styles without Dependency

Creating new styles in Word is a great way to ensure that your document has a uniform look. But what if you want to ...

Discover More

Arranging Paragraphs

Need to move a few paragraphs around in your document? Word provides a couple of handy shortcuts that make it very easy ...

Discover More

Understanding Names

Excel provides the ability to define names that refer to cells or ranges of cells. These can then be used in your ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More ExcelTips (menu)

Jumping to Alphabetic Worksheets

Got a workbook with a lot of worksheets in it? Here's some handy ways to jump to the worksheet you want, alphabetically.

Discover More

Identifying the Last Cell Changed in a Worksheet

When someone changes a cell in a worksheet, Excel normally goes along its merry way of keeping everything up to date. It ...

Discover More

Saving Versions

If you need to save your Excel data at different benchmarks, you might want to use some sort of "versioning" system. Such ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.