Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Copying Print Areas when Copying Worksheets.

Copying Print Areas when Copying Worksheets

by Allen Wyatt
(last updated May 11, 2016)

Michael often copies worksheets within a workbook. This allows him to maintain the original worksheet and do his work on the newly copied worksheet. The one thing that doesn't copy from the source worksheet to the target worksheet is the print area. Michael would like a way to have the print area set in the newly copied worksheet after the copy is complete.

The answer depends on what you mean when you talk about copying worksheets. Let's say that you copy a worksheet in this manner:

  1. Create a blank worksheet.
  2. Display your source worksheet.
  3. Select all the cells in the worksheet.
  4. Press Ctrl+C to copy the cells to the Clipboard.
  5. Display the target worksheet (the one you created in step 1).
  6. Select a cell.
  7. Press Ctrl+V to paste the cells in the new worksheet.

This copies the contents of the source worksheet to the target worksheet, but it won't copy page settings, such as headers/footers, margins, and print areas. If you want to actually copy these items, you need to make sure you perform your copy using some variation of this procedure:

  1. Right-click on the worksheet tab of the worksheet you want to copy. Excel displays a Context menu.
  2. Choose Move or Copy from the Context menu. Excel displays the Move or Copy dialog box. (See Figure 1.)
  3. Figure 1. The Move or Copy dialog box.

  4. Click the Create a Copy check box.
  5. Choose the worksheet before which you want the copy created.
  6. Click OK.

The resulting copy of your worksheet includes any page settings, including any print areas defined in the worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12099) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Copying Print Areas when Copying Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Replacing Cell Formats

Need to replace the formats applied to some cells with a different format? Those using Excel 2003 will find it easy; those ...

Discover More

Adding Pop-Up Documentation to a Cell

Want to have a small help screen pop up when a user selects a particular cell? This can be done by using data validation, as ...

Discover More

Functioning Check Boxes in a Protected Worksheet

Want to protect a worksheet but maintain the ability to make changes to the check boxes you add to the worksheet? Here is ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

MORE EXCELTIPS (MENU)

Printing Multiple Selections

Need to print several portions of a worksheet all on a single piece of paper? Here's an easy way you can get what you need ...

Discover More

Printing Multiple Worksheet Ranges

Need to print more than one portion of your worksheet? If you use named ranges for the different ranges you want to print, ...

Discover More

Adding the Set Print Area Tool

Spend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool that makes ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share