Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Copying Print Areas when Copying Worksheets.

Copying Print Areas when Copying Worksheets

by Allen Wyatt
(last updated May 11, 2016)

Michael often copies worksheets within a workbook. This allows him to maintain the original worksheet and do his work on the newly copied worksheet. The one thing that doesn't copy from the source worksheet to the target worksheet is the print area. Michael would like a way to have the print area set in the newly copied worksheet after the copy is complete.

The answer depends on what you mean when you talk about copying worksheets. Let's say that you copy a worksheet in this manner:

  1. Create a blank worksheet.
  2. Display your source worksheet.
  3. Select all the cells in the worksheet.
  4. Press Ctrl+C to copy the cells to the Clipboard.
  5. Display the target worksheet (the one you created in step 1).
  6. Select a cell.
  7. Press Ctrl+V to paste the cells in the new worksheet.

This copies the contents of the source worksheet to the target worksheet, but it won't copy page settings, such as headers/footers, margins, and print areas. If you want to actually copy these items, you need to make sure you perform your copy using some variation of this procedure:

  1. Right-click on the worksheet tab of the worksheet you want to copy. Excel displays a Context menu.
  2. Choose Move or Copy from the Context menu. Excel displays the Move or Copy dialog box. (See Figure 1.)
  3. Figure 1. The Move or Copy dialog box.

  4. Click the Create a Copy check box.
  5. Choose the worksheet before which you want the copy created.
  6. Click OK.

The resulting copy of your worksheet includes any page settings, including any print areas defined in the worksheet.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (12099) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Copying Print Areas when Copying Worksheets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Negatives in Pie Charts

Pie charts are a great way to graphically display some types of data. Displaying negative values is not so great in pie ...

Discover More

Repeating Rows on a Printout Except On the Last Page

When setting up a worksheet for printing, you can specify that Excel repeat some of your rows at the top of each page ...

Discover More

Converting a Range of URLs to Hyperlinks

Converting a single URL into a hyperlink is easy. Converting hundreds or thousands can be much harder if you have to rely on ...

Discover More

Professional Development Guidance! Four world-class developers offer start-to-finish guidance for building powerful, robust, and secure applications with Excel. The authors show how to consistently make the right design decisions and make the most of Excel's powerful features. Check out Professional Excel Development today!

MORE EXCELTIPS (MENU)

Multiple Print Areas on a Single Printed Page

Want to print small, non-contiguous areas of your worksheet all on a single page? You might think that defining a ...

Discover More

Adding the Set Print Area Tool

Spend a lot of time defining print areas in your workbooks? You might benefit by adding a Set Print Area tool that makes ...

Discover More

Printing Columns and Rows

If you want to print just the contents of a number of rows and columns, it can be challenging to get the output you want. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share