Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Moving Comment Background Pictures to Cells.

Moving Comment Background Pictures to Cells

by Allen Wyatt
(last updated December 31, 2011)

Francois has a bunch of comments in a worksheet, and each comment contains a picture as a background. He would like to remove those background pictures from the comments and place them, instead, as graphics in the cells just to the right of where the comments are located.

The only way to do this is with the aid of a macro. The reason is that you cannot manually select and copy any graphic that has been stored in the background of a comment. You can, in a macro, approximate "grabbing" the image:

Sub CommentPictures()
    Dim cmt As Comment
    Dim rCell As Range
    Dim bVisible As Boolean

    For Each cmt In ActiveSheet.Comments
        With cmt
            bVisible = .Visible
            .Visible = True
            Set rCell = .Parent.Offset(0, 1)
            .Shape.CopyPicture _
              Appearance:=xlScreen, Format:=xlPicture
            rCell.PasteSpecial
            Selection.ShapeRange.LockAspectRatio = msoFalse
            Selection.Width = rCell.Width
            Selection.Height = rCell.Height
            .Visible = bVisible
            .Shape.Fill.OneColorGradient msoGradientFromCenter, 1, 1
        End With
    Next cmt
End Sub

The macro steps through each comment in the active worksheet. The entire comment (including the background) is copied as a graphic to the Clipboard, then it is pasted into the desired cell. The background of the comment is then set to a different fill instead of the graphic.

You should note that this approach provides only an approximation of grabbing the background picture. It also, in copying the entire comment as a graphic, copies any text that is contained in the comment.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11164) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Moving Comment Background Pictures to Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Always Open at 100% Zoom

Tired of shared workbooks opening at some strange zoom factor that makes viewing your data difficult? Here's how to make sure ...

Discover More

Heading Changes for Multi-page Tables

When you have a long table that extends over multiple pages, Word allows you to specify one or more rows to be repeated at ...

Discover More

Inserting a Document's Location

Once you save a document on disk, it is stored in a particular folder (or location) on that disk. You may want that location ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

MORE EXCELTIPS (MENU)

Inserting Workbook Comments Into a Cell

One of the pieces of information that Excel can maintain relative to a workbook is a set of comments of your choice. There is ...

Discover More

Editing Comments

Comments can be very helpful in a worksheet. After they are added, you may want to change what they contain. Here's how to ...

Discover More

Copying Comments to Cells

Need to copy whatever is in a comment into a cell on your worksheet? If you have lots of comments, manually doing this can be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share