Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Moving Comment Background Pictures to Cells.

Moving Comment Background Pictures to Cells

Written by Allen Wyatt (last updated April 26, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003


Francois has a bunch of comments in a worksheet, and each comment contains a picture as a background. He would like to remove those background pictures from the comments and place them, instead, as graphics in the cells just to the right of where the comments are located.

The only way to do this is with the aid of a macro. The reason is that you cannot manually select and copy any graphic that has been stored in the background of a comment. You can, in a macro, approximate "grabbing" the image:

Sub CommentPictures()
    Dim cmt As Comment
    Dim rCell As Range
    Dim bVisible As Boolean

    For Each cmt In ActiveSheet.Comments
        With cmt
            bVisible = .Visible
            .Visible = True
            Set rCell = .Parent.Offset(0, 1)
            .Shape.CopyPicture _
              Appearance:=xlScreen, Format:=xlPicture
            rCell.PasteSpecial
            Selection.ShapeRange.LockAspectRatio = msoFalse
            Selection.Width = rCell.Width
            Selection.Height = rCell.Height
            .Visible = bVisible
            .Shape.Fill.OneColorGradient msoGradientFromCenter, 1, 1
        End With
    Next cmt
End Sub

The macro steps through each comment in the active worksheet. The entire comment (including the background) is copied as a graphic to the Clipboard, then it is pasted into the desired cell. The background of the comment is then set to a different fill instead of the graphic.

You should note that this approach provides only an approximation of grabbing the background picture. It also, in copying the entire comment as a graphic, copies any text that is contained in the comment.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11164) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Moving Comment Background Pictures to Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Discovering Where Word Stores Settings

How to find your setting information in Word.

Discover More

Adjusting Row Height for Your Text

Want Excel to automatically adjust the height of a worksheet row when it wraps text within the cell? It's easy to do, ...

Discover More

Page Layout Zoom Settings

The zoom setting at which you view a document can sometimes be saved with a document. This tip explains how the zoom ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Viewing Comments

There are three different ways that Excel allows you to display any comments that are in your worksheet. Here's how you ...

Discover More

Managing Comments

If you frequently add comments to cells in a worksheet, Excel provides a variety of tools you can use to manage those ...

Discover More

Keyboard Shortcut for Comments

Adding comments to the cells in your worksheets can help to document different aspects of that worksheet. Adding a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.