Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Adding a Comment to Multiple Cells.

Adding a Comment to Multiple Cells

by Allen Wyatt
(last updated June 8, 2019)

2

Keith notes that adding a comment to a cell is easy. He wonders if there is a way to insert the same comment into multiple cells at the same time.

The short answer is that there is no way to insert multiple comments at the same time. You can, however, copy a comment to multiple cells. Follow these steps:

  1. Insert your comment in the first cell, as you normally would.
  2. Select the commented cell and press Ctrl+C. This copies the cell to the Clipboard.
  3. Select the range of cells that you want to have the same comment.
  4. Select Paste Special from the Edit menu. Excel displays the Paste Special dialog box. (See Figure 1.)
  5. Figure 1. The Paste Special dialog box.

  6. Click the Comments radio button.
  7. Click OK.

The result is that only the comment from the cell in step 2 is pasted to the cells you selected in step 3. If any of those cells already had comments, those comments are replaced with the one you are pasting.

If you really want to add the comment to all the cells at the same time, then the only way to do it is through a macro. The following example will prompt you for a comment and then add the comment to all the cells you've selected.

Sub InsertCommentsSelection()
    Dim sCmt As String
    Dim rCell As Range

    sCmt = InputBox( _
      Prompt:="Enter Comment to Add" & vbCrLf & _
      "Comment will be added to all cells in Selection", _
      Title:="Comment to Add")
    If sCmt = "" Then
        MsgBox "No comment added"
    Else
        For Each rCell In Selection
            With rCell
                .ClearComments
                .AddComment
                .Comment.Text Text:=sCmt
            End With
        Next
    End If
    Set rCell = Nothing
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the ExcelTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3521) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Adding a Comment to Multiple Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 2?

2019-07-14 12:03:56

Willy Vanhaelen

@Russel Spinner
Good to know about this dangerous detail.

The macro does this as well but you here can avoid it by replacing
   For Each rCell In Selection
with
   For Each rCell In Selection.SpecialCells(xlCellTypeVisible)


2019-07-13 19:32:36

Russell Spinner

If you've got a filter on, this will copy the comment to all the cells, not just the ones showing.


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