Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Anchoring Comment Boxes in Desired Locations.

Anchoring Comment Boxes in Desired Locations

by Allen Wyatt
(last updated July 5, 2018)

4

Bill is creating a form using Excel, and he has attached comments to the column headings to remind people what goes in each column. When the mouse pointer is moved over the column heading, the comment box always pops up to the right of the column, which is a problem for those columns near the right side of the screen—the boxes appear off the screen, to the right of the column. Bill wondered if there is a way to tell the comment box where it should pop up.

The short answer is that there isn't any way to control where the pop-up comment box will appear; it always appears to the right, and it's position is always reset every time the pop-up action occurs. If you configure Excel so that comment boxes are always visible (i.e., they don't "pop up"), then you can position the individual comment boxes. You can configure Excel by following these steps:

  1. Choose Options from the Tools menu. Excel displays the Options dialog box.
  2. Make sure the View tab is displayed. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Select the Comment & Indicator radio button.
  5. Click on OK.

The comments should now be visible, and you can position them as desired. The drawback to this approach, of course, is that if you have a lot of comments in your worksheet, the screen can appear quite cluttered. If you change back so that only the comment indicator is shown, then the positions you set are lost, and the pop-ups (when you move the mouse pointer over the cell) again appear to the right of the cell.

Another approach to displaying the comments you want is to use the data validation feature in Excel instead of actual comments. (You can use the Input Message tab of the Data Validation dialog box to set the message to be displayed when the cell is selected.) There are a couple of operational differences between the data validation input messages and the regular comments. First, the message is best associated with the actual input cell, not with any header cell for the column. (This way the message is displayed when the user actually starts to make input.) Second, a cell for which there is an input message does not have a small indicator in the upper-right corner, as is the case with comments.

The benefit to using the data validation input messages is that the message will always be visible on the screen; it does not default to displaying to the right, as comments do. In addition, you can manually position the messages where you want, and Excel remembers that position.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2887) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Anchoring Comment Boxes in Desired Locations.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four less than 5?

2018-11-30 04:35:59

Hans

The situation is even worse, and for me it's a bad bug in Excel (Office 365): I normally attach comments to headings, and freeze pane so that heading is always visible. But then, if you are not at the beginning of the table, the lower part of the comment is invisible :[. Even if there is enough room above the heading, e.g. if heading is in line 6, a comment with more lines is not shown completely.
And edit of comment also does not work as expected if you use freeze pane - even if you are at the top of the table: The lower part scrolls separately, and cursor disappears if you use cursor down in upper part.


2018-09-25 14:03:59

Willy Vanhaelen

@Michael
Perhaps my comment on the ribbon version of this tip can solve your problem:
https://excelribbon.tips.net/T007559_Anchoring_Comment_Boxes_in_Desired_Locations


2018-09-24 13:04:56

Michael Matthews

I have a worksheet that is 500 columns x 100 rows. I've hidden some columns deleted and some as well but the comments on remaining displayed cells have moved unreasonably far from their home cell. I've tried unhiding and recreating the former worksheet, but now all of the e comments locations are out of place. How can I prevent this from happening? Can I fix what's been done?


2014-02-26 20:33:48

Alan Jiang

Cool. Few people knew the trick to apply the comments by using data validation input messages.


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