Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Anchoring Comment Boxes in Desired Locations.

Anchoring Comment Boxes in Desired Locations

by Allen Wyatt
(last updated July 6, 2013)

1

Bill is creating a form using Excel, and he has attached comments to the column headings to remind people what goes in each column. When the mouse pointer is moved over the column heading, the comment box always pops up to the right of the column, which is a problem for those columns near the right side of the screen—the boxes appear off the screen, to the right of the column. Bill wondered if there is a way to tell the comment box where it should pop up.

The short answer is that there isn't any way to control where the pop-up comment box will appear; it always appears to the right, and it's position is always reset every time the pop-up action occurs. If you configure Excel so that comment boxes are always visible (i.e., they don't "pop up"), then you can position the individual comment boxes. You can configure Excel by following these steps:

  1. Choose Options from the Tools menu. Excel displays the Options dialog box.
  2. Make sure the View tab is displayed. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Select the Comment & Indicator radio button.
  5. Click on OK.

The comments should now be visible, and you can position them as desired. The drawback to this approach, of course, is that if you have a lot of comments in your worksheet, the screen can appear quite cluttered. If you change back so that only the comment indicator is shown, then the positions you set are lost, and the pop-ups (when you move the mouse pointer over the cell) again appear to the right of the cell.

Another approach to displaying the comments you want is to use the data validation feature in Excel instead of actual comments. (You can use the Input Message tab of the Data Validation dialog box to set the message to be displayed when the cell is selected.) There are a couple of operational differences between the data validation input messages and the regular comments. First, the message is best associated with the actual input cell, not with any header cell for the column. (This way the message is displayed when the user actually starts to make input.) Second, a cell for which there is an input message does not have a small indicator in the upper-right corner, as is the case with comments.

The benefit to using the data validation input messages is that the message will always be visible on the screen; it does not default to displaying to the right, as comments do. In addition, you can manually position the messages where you want, and Excel remembers that position.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2887) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Anchoring Comment Boxes in Desired Locations.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Beginning a Mail Merge

Performing a mail merge can be intimidating to some people. It needn't be; Word provides a handy step-by-step wizard that ...

Discover More

Specifying Index Section Dividers

When adding an index to your document, you can use one of the available field switches to specify how the index should be ...

Discover More

Smushing Text Together

Word gives you control over how your text appears on the page. This includes adjusting how close letters are to each other ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Adding a Comment to Multiple Cells

Adding a comment to a single cell is easy. What if you want to add the same comment to multiple cells, however? Here are some ...

Discover More

Changing the Comment Color

Normally Excel displays comments in a color reminiscent of sticky notes you keep around your office. If you want them to use ...

Discover More

Printing Comments

Comments can be a boon when you want to annotate your worksheets. If you want, you can instruct Excel to print the comments ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

2014-02-26 20:33:48

Alan Jiang

Cool. Few people knew the trick to apply the comments by using data validation input messages.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.