Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Printing Comments.

Printing Comments

by Allen Wyatt
(last updated January 25, 2018)

4

Not only are comments handy when you are displaying your worksheet, but you can also print them out for a permanent record. Excel provides two ways to print comments. The first is as they are displayed on your worksheet. This method results in a graphic printout that shows comments over the top of your worksheet, as they appear when displayed on the monitor. Only those comments currently displayed on the screen are printed, however. If a comment is hidden, it is not printed at all.

The second method is to print the comments separately, at the end of the worksheet. The reference for a cell to which a comment is attached is printed first, followed by the comment itself. Thus, you might see the following on the printout:

   Cell: C4
Comment: Allen L. Wyatt:
         Prices last updated 11/15/12

Each comment is printed in this format, until all the comments are printed. This printing choice is a great way to provide a complete list of all the comments in a worksheet.

To control how comments are printed, follow these steps:

  1. Choose the Page Setup option from the File menu. Excel displays the Page Setup dialog box.
  2. Make sure the Sheet tab is selected. (See Figure 1.)
  3. Figure 1. The Sheet tab of the Page Setup dialog box.

  4. Use the Comments drop-down list to specify how you want your comments printed.
  5. Click on OK to close the Page Setup dialog box.
  6. Print your worksheet as normal.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2846) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Printing Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 8?

2019-09-25 10:16:39

Edward Reid

In addition to the limitations noted by earlier commenters, I have found that when using a data filter and "Comments: At end of sheet", comments from the ENTIRE sheet are printed, not just those from displayed rows.

I'm using Excel 2002 (Windows 7), but it appears this is true in later versions also. The issue was reported to me by a user for whom I created a spreadsheet, and I'm pretty sure they have a much later version.


2018-04-18 13:25:59

Ember Murphy

When printing comments at the end of a sheet, how can I change the name of the comment reference (i.e. Cell: C4) if I want to rename it to something that can be found on a printed version of the report without cells ?


2016-09-21 15:09:22

Jim

How can format these comments on the paper to make them into columns, etc.


2013-07-17 17:19:35

Hazel Kohler

I need to print comments on the same page as the spreadsheet, but they always come out on a new page. I haven't been able to find anything on getting rid of the pagebreak before comments - any suggestions?


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