Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Conditionally Making a Sound.

Conditionally Making a Sound

by Allen Wyatt
(last updated December 28, 2013)

Ken knows how to create conditional formats in Excel. What he really wants to do, however, is have Excel make an audible sound (a beep or whatever) if the conditions are met.

There is no way to do this without resorting to using macros. If you just want to make a beep sound, you can use something like this:

Function BeepMe() As String
    Beep
    BeepMe = ""
End Function

All this user-defined function does is to play a sound (which will vary depending on the system you are using) and then return an empty string. You can use the function in your worksheet in this manner:

=IF(A12>300,BeepMe(),"")

If you want to play some sound other than the default system beep, you'll need to use the Windows API PlaySound function. The following code creates a user-defined function that will play the default "tada" sound so prevalent in Windows.

Private Declare Function PlaySound Lib "winmm.dll" _
  Alias "PlaySoundA" (ByVal lpszName As String, _
  ByVal hModule As Long, ByVal dwFlags As Long) As Long

    Const SND_SYNC = &H0
    Const SND_ASYNC = &H1
    Const SND_FILENAME = &H20000

Function SoundMe() As String
    Call PlaySound("c:\windows\media\tada.wav", _
      0, SND_ASYNC Or SND_FILENAME)
    SoundMe = ""
End Function

This function can be called the same as the previous example:

=IF(A12>300,SoundMe(),"")

If you want to play a different WAV file, simply change the file specification in the SoundMe function.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (7658) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Conditionally Making a Sound.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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