Removing Conditional Formats, but Not the Effects

by Allen Wyatt
(last updated June 3, 2016)

Charlie wondered if there is a way to "make permanent" the effects of conditional formatting at any given time. For instance, if a conditional format specifies that a particular cell be bold red type, then Charlie wanted a way to remove the conditional format and make the cell bold and red.

There is no intrinsic way to do this in Excel; none of the Paste Special options will do the task, as desired. You can, however, use a macro to accomplish the task:

Option Explicit
Sub PasteFC()
    Application.ScreenUpdating = False
    Dim rWhole As Range
    Dim rCell As Range
    Dim ndx As Integer
    Dim FCFont As Font
    Dim FCBorder As Border
    Dim FCInt As Interior
    Dim x As Integer
    Dim iBorders(3) As Integer

    iBorders(0) = xlLeft
    iBorders(1) = xlRight
    iBorders(2) = xlTop
    iBorders(3) = xlBottom

    Set rWhole = Selection

    For Each rCell In rWhole
        rCell.Select
        ndx = ActiveCondition(rCell)
        If ndx <> 0 Then
            'Change the Font info
            Set FCFont = rCell.FormatConditions(ndx).Font
            With rCell.Font
                .Bold = NewFC(.Bold, FCFont.Bold)
                .Italic = NewFC(.Italic, FCFont.Italic)
                .Underline = NewFC(.Underline, FCFont.Underline)
                .Strikethrough = NewFC(.Strikethrough, _
                  FCFont.Strikethrough)
                .ColorIndex = NewFC(.ColorIndex, FCFont.ColorIndex)
            End With
            'Change the Border Info for each of the 4 types
            For x = 0 To 3
                Set FCBorder = rCell.FormatConditions(ndx).Borders(iBorders(x))
                With rCell.Borders(iBorders(x))
                    .LineStyle = NewFC(.LineStyle, FCBorder.LineStyle)
                    .Weight = NewFC(.Weight, FCBorder.Weight)
                    .ColorIndex = NewFC(.ColorIndex, FCBorder.ColorIndex)
                End With
            Next x
            'Change the interior info
            Set FCInt = rCell.FormatConditions(ndx).Interior
            With rCell.Interior
                .ColorIndex = NewFC(.ColorIndex, FCInt.ColorIndex)
                .Pattern = NewFC(.Pattern, FCInt.Pattern)
            End With
            'Delete FC
            rCell.FormatConditions.Delete
        End If
    Next
    rWhole.Select
    Application.ScreenUpdating = True
    MsgBox ("The Formatting based on the Conditions" & vbCrLf & _
      "in the range " & rWhole.Address & vbCrLf & _
      "has been made standard for those cells" & vbCrLf & _
      "and the Conditional Formatting has been removed")
End Sub
Function NewFC(vCurrent As Variant, vNew As Variant)
    If IsNull(vNew) Then
        NewFC = vCurrent
    Else
        NewFC = vNew
    End If
End Function
Function ActiveCondition(rng As Range) As Integer
    'Chip Pearson http://www.cpearson.com/excel/CFColors.htm
    Dim ndx As Long
    Dim FC As FormatCondition

    If rng.FormatConditions.Count = 0 Then
        ActiveCondition = 0
    Else
    For ndx = 1 To rng.FormatConditions.Count
        Set FC = rng.FormatConditions(ndx)
        Select Case FC.Type
            Case xlCellValue
                Select Case FC.Operator
                    Case xlBetween
                        If CDbl(rng.Value) >= CDbl(FC.Formula1) And _
                          CDbl(rng.Value) <= CDbl(FC.Formula2) Then
                            ActiveCondition = ndx
                            Exit Function
                        End If
                    Case xlGreater
                        If CDbl(rng.Value) > CDbl(FC.Formula1) Then
                            ActiveCondition = ndx
                            Exit Function
                        End If
                    Case xlEqual
                        If CDbl(rng.Value) = CDbl(FC.Formula1) Then
                            ActiveCondition = ndx
                            Exit Function
                        End If
                    Case xlGreaterEqual
                        If CDbl(rng.Value) >= CDbl(FC.Formula1) Then
                            ActiveCondition = ndx
                            Exit Function
                        End If
                    Case xlLess
                        If CDbl(rng.Value) < CDbl(FC.Formula1) Then
                            ActiveCondition = ndx
                            Exit Function
                        End If
                    Case xlLessEqual
                        If CDbl(rng.Value) <= CDbl(FC.Formula1) Then
                            ActiveCondition = ndx
                            Exit Function
                        End If
                    Case xlNotEqual
                        If CDbl(rng.Value) <> CDbl(FC.Formula1) Then
                            ActiveCondition = ndx
                            Exit Function
                        End If
                    Case xlNotBetween
                        If CDbl(rng.Value) <= CDbl(FC.Formula1) Or _
                            CDbl(rng.Value) >= CDbl(FC.Formula2) Then
                            ActiveCondition = ndx
                            Exit Function
                        End If
                    Case Else
                        Debug.Print "UNKNOWN OPERATOR"
                End Select
            Case xlExpression
                If Application.Evaluate(FC.Formula1) Then
                    ActiveCondition = ndx
                    Exit Function
                End If
            Case Else
                Debug.Print "UNKNOWN TYPE"
        End Select
    Next ndx
    End If
    ActiveCondition = 0
End Function

There are three procedures in this solution. The last procedure, ActiveCondition, is designed to return a number indicating which of the conditions in a conditional format is currently in effect. This routine was found at Chip Pearson's site, as indicated in the first comment of the function. (No sense in re-inventing the wheel. :>))

The center function, NewFC, is simply used to determine which of two values is valid. The procedure you actually run, however, is PasteFC. Simply select the cells you want to convert to explicit formatting, then run the procedure. It checks each cell you selected for which formatting condition is active, determines the formatting of that condition, and then applies it to the cell. Finally, the conditional formatting for the cell is removed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (1947) applies to Microsoft Excel 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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