Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Specifying an Order for Page Printing.

Specifying an Order for Page Printing

Written by Allen Wyatt (last updated June 11, 2022)
This tip applies to Excel 97, 2000, 2002, and 2003

When the information you have in worksheet won't fit on a single page, Excel automatically breaks it up—at row or column boundaries—and prints the information on multiple pages. You can control the order in which Excel prints pages.

For instance, let's say the information in your worksheet is both too wide and too long to fit on a single sheet. Instead, the printed material will take four pages to print. The first page printed will always be the information at the top left corner of the print area. You can control whether Excel prints the information beneath page one as page two, or the information to the right of page one as page two. Follow these steps:

  1. Choose Page Setup from the File menu. Excel displays the Page Setup dialog box.
  2. Make sure the Sheet tab is selected. (See Figure 1.)

    3. Figure 1. The Sheet tab of the Page Setup dialog box.

  3. In the Page Order area of the dialog box, specify how you want Excel to print your pages. (Notice that as you make a selection, Excel graphically shows how your printing will occur.)
  4. Click on OK.
  5. Print as normal.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2979) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Specifying an Order for Page Printing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Replacing with Plain Text

When using Find and Replace, how your replacements are formatted will depend on how the text being replaced is formatted. ...

Discover More

Mass Search and Replace

If you need to change information in dozens or even hundreds of documents, the task can seem insurmountable. Here's a way ...

Discover More

Remembering Workbook Position and Size

Want Excel to remember where your workbooks were located on the screen and then open them in the same position the next ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Repeating Rows on a Printout Except On the Last Page

When setting up a worksheet for printing, you can specify that Excel repeat some of your rows at the top of each page ...

Discover More

Printing More Than One Copy

Need to print more than a single copy of a worksheet? You can do it easily by using the controls in the Print dialog box.

Discover More

Using Multiple Print Settings

Do you have a worksheet from which you need to print only portions of the data available? There are two ways you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR SITES
 

Copyright © 2024 Sharon Parq Associates, Inc.