Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Specifying an Order for Page Printing.

Specifying an Order for Page Printing

by Allen Wyatt
(last updated July 11, 2015)

When the information you have in worksheet won't fit on a single page, Excel automatically breaks it up—at row or column boundaries—and prints the information on multiple pages. You can control the order in which Excel prints pages.

For instance, let's say the information in your worksheet is both too wide and too long to fit on a single sheet. Instead, the printed material will take four pages to print. The first page printed will always be the information at the top left corner of the print area. You can control whether Excel prints the information beneath page one as page two, or the information to the right of page one as page two. Follow these steps:

  1. Choose Page Setup from the File menu. Excel displays the Page Setup dialog box.
  2. Make sure the Sheet tab is selected. (See Figure 1.)
  3. Figure 1. The Sheet tab of the Page Setup dialog box.

  4. In the Page Order area of the dialog box, specify how you want Excel to print your pages. (Notice that as you make a selection, Excel graphically shows how your printing will occur.)
  5. Click on OK.
  6. Print as normal.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2979) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Specifying an Order for Page Printing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

WordTips: The Macros (Special Offer)

WordTips: The Macros can help you discover the power and capabilities of macros within the word environment. Another ...

Discover More

Counting Open Document Windows

When creating macros, it is sometimes necessary to know how many documents are open in Word. This is relatively easy to do ...

Discover More

Field in Footer Won't Update

Word provides a handy shortcut that allows you to update the fields in any text you've selected. When you select your whole ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Hiding Errors on Printouts

If there are error values in a worksheet, you may not want those error values to appear on a printout. Excel actually allows ...

Discover More

Collating Copies

When you print multiple copies of worksheets that require more than one page each, you'll probably want those copies printed ...

Discover More

Hiding a Hyperlink on a Printout

Hyperlinks can be real handy in a workbook, but you may not always want them visible when you send the workbook to the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.