Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Specifying an Order for Page Printing.

Specifying an Order for Page Printing

by Allen Wyatt
(last updated January 15, 2020)

When the information you have in worksheet won't fit on a single page, Excel automatically breaks it up—at row or column boundaries—and prints the information on multiple pages. You can control the order in which Excel prints pages.

For instance, let's say the information in your worksheet is both too wide and too long to fit on a single sheet. Instead, the printed material will take four pages to print. The first page printed will always be the information at the top left corner of the print area. You can control whether Excel prints the information beneath page one as page two, or the information to the right of page one as page two. Follow these steps:

  1. Choose Page Setup from the File menu. Excel displays the Page Setup dialog box.
  2. Make sure the Sheet tab is selected. (See Figure 1.)
  3. Figure 1. The Sheet tab of the Page Setup dialog box.

  4. In the Page Order area of the dialog box, specify how you want Excel to print your pages. (Notice that as you make a selection, Excel graphically shows how your printing will occur.)
  5. Click on OK.
  6. Print as normal.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2979) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Specifying an Order for Page Printing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Styles

Styles are a great boon to making your documents look better and making them easier to update. You can change the ...

Discover More

Dynamic Headers and Footers

Do you want to change the headers and footers that appear on different pages of your printout? Here's how you can get ...

Discover More

Changing Font Face and Size Conditionally

Conditional formatting does not allow you to change the typeface and font size used in a cell. You can write your own ...

Discover More

Excel Smarts for Beginners! Featuring the friendly and trusted For Dummies style, this popular guide shows beginners how to get up and running with Excel while also helping more experienced users get comfortable with the newest features. Check out Excel 2013 For Dummies today!

More ExcelTips (menu)

Hiding a Hyperlink on a Printout

Hyperlinks can be real handy in a workbook, but you may not always want them visible when you send the workbook to the ...

Discover More

Repeating Rows at the Bottom of a Page

Excel allows you to repeat rows at the top of every page of a printout. If you want to repeat rows at the bottom of every ...

Discover More

Selecting a Paper Source

When you print a worksheet, you may want to specify that the printout be done on a particular paper tray in a particular ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.