Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Inserting Rows.

Inserting Rows

by Allen Wyatt
(last updated July 27, 2013)

4

If you want to insert rows in a worksheet, you probably know that you can do so by choosing Rows from the Insert menu. This works marvelously for inserting single rows.

If you want to insert multiple rows, you have two choices. First, you can insert a single row by using the menu, as already mentioned. Then you simply press F4 repeat the command and keep inserting rows.

The second method involves selecting rows before inserting. For instance, if you want to insert five rows, select five existing rows in the worksheet, then choose Rows from the Insert menu. Excel dutifully inserts five rows in your worksheet, just before the first row you selected.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2339) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Inserting Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quickly Displaying Formatting Specs

It's easy to apply formatting to text, but often hard (after the fact) to know exactly what was done. If you often need to ...

Discover More

Page Counts for Many Documents

Need to see the page count on a large number of documents? Windows provides an easy way to see the information you desire. ...

Discover More

Creating Categories for Your Table of Authorities

A table of authorities is normally divided into separate sections based on categories you define. Here's how to create your ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

More ExcelTips (menu)

Shortcut for Selecting a Data Range

Want to select all the data in a contiguous section of a worksheet? The shortcut discussed in this tip makes it very easy.

Discover More

Deleting Everything Up to a Character Sequence

Sometimes you have too much information in a cell and you need to "pare down" what is there to get to the info you really ...

Discover More

Default Cell Movement when Deleting

Delete a cell or a range of cells, and Excel needs to figure out how to rearrange the void left by the deletion. You can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 6?

2013-07-29 08:38:51

Jennifer Thomas

AttiM -- thanks for the shortcuts!


2013-07-28 15:04:42

AttiM

shortcut for inserting row(s):
- select the current row(s) (SHIFT+SPACEBAR)
- insert new row(s): CTRL+ '+' KEY (on numpad)

shortcut for deleting row(s):
- select the current row(s) (SHIFT+SPACEBAR)
- delete selected row(s): CTRL+ '-' KEY (on numpad)

inserting/deleting columns is the same as above, only difference:
- select the current column(s)


2013-07-27 09:29:16

Vinod

It will be very useful, if the dependent cell name is given instead of or in addition to the address of dependent cell.


2013-07-27 08:56:13

Vinod

Another convenient idea is to add the following four add command button to the Quick Access Toolbar:
1. Delete row(s)
2. Delete column(s)
3. Insert column(s)
4. Insert row(s)
By using these command buttons, one add and/or delete the selected rows and columns. By using these command buttons one can add and/or delete rows and columns which non-adjacent but selected.
another benefit is single click instead of following the menu path.


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.