Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Three-Dimensional Transpositions.

Three-Dimensional Transpositions

by Allen Wyatt
(last updated October 27, 2014)

1

As a former heavy-duty Lotus 1-2-3 user at a prior job, Patti got VERY attached to a feature that is sorely lacking in Excel: the ability to transpose data in three dimensions. Two-dimensional transposition is supported in Excel, but Patti has not figured out a way to take a row or column or table and spread it through a stack of worksheets. This was a function that was used daily by everyone in her finance office, and she really misses it.

Patti is right; there is no built-in function to do this in Excel. The closest option is to use a PivotTable and the "Show Pages" capabilities it includes. In general, you follow these steps:

  1. Create a PivotTable from your data as you normally would.
  2. Place the column from which you want worksheets created into the "Pages" section of the PivotTable.
  3. On the PivotTable toolbar, click the PivotTable option at the left side of the toolbar. Excel displays a number of options you can choose.
  4. Choose Show Pages. Excel asks you to confirm that you want to show the pages.
  5. Click OK.

What you end up with is a series of worksheets, one for each entry the column you specified in step 2. Those worksheets each contain a "page" of the PivotTable.

If this still doesn't quite do what you want, then you'll need to resort to using a macro to transpose the data. Such a macro can get quite complex, but basically all it needs to do is step through your data table and move each row (or column) of data to its own worksheet.

As an example, the following macro (Transpose3D) will take each row from a selected range of cells and place that row on its own, newly created worksheet.

Sub Transpose3D()
    Dim rngTbl As Range
    Dim wsName As String
    Dim R As Integer
    Dim C As Integer
    Dim i As Integer
    Dim j As Integer
    Dim Killit As Integer
    Dim RCount As Integer
    Dim CCount As Integer
    Dim Table1() As Variant
    Dim Row1() As Variant

    RCount = Selection.Rows.Count
    CCount = Selection.Columns.Count
    If RCount < 2 Then
        MsgBox ("Error; Select a range with more than one row.")
        GoTo EndItAll
    End If

    wsName = ActiveSheet.Name
    R = ActiveCell.Row
    C = ActiveCell.Column

    Set rngTbl = Selection
    ReDim Table1(1 To RCount, 1 To CCount)
    ReDim Row1(1 To 1, 1 To CCount)
    Table1() = rngTbl.Value

    On Error GoTo Abend

    For i = 1 To RCount
         If SheetExists(wsName & "_Row_" & i) Then
            Killit = MsgBox("Sheet " & wsName & "_Row_" & i & _
              " Already Exists!" & vbCrLf & _
              "     Cancel: Stop Transposition" & vbCrLf & _
              "     OK: Delete Sheet and Continue", vbOKCancel)
            If Killit = vbCancel Then GoTo EndItAll
            Application.DisplayAlerts = False
            Sheets(wsName & "_Row_" & i).Delete
            Application.DisplayAlerts = True
        End If

        Sheets.Add
        ActiveSheet.Name = wsName & "_Row_" & i
        Cells(R, C).Select
        For j = 1 To CCount
            Row1(1, j) = Table1(i, j)
        Next j
        Range(ActiveCell, ActiveCell.Offset(0, CCount - 1)) = Row1()
        Sheets(wsName).Select
    Next i
    GoTo EndItAll

Abend:
    MsgBox ("Error in Routine Transpose3D.")

EndItAll:
    Application.DisplayAlerts = True
End Sub
Function SheetExists(SheetName As String) As Boolean
    Dim ws As Worksheet
    SheetExists = False
    For Each ws In ThisWorkbook.Worksheets
        If ws.Name = SheetName Then
            SheetExists = True
            Exit For
        End If
    Next ws
End Function

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (11245) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Three-Dimensional Transpositions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting and Deleting Rows in a Protected Worksheet

You've protected and saved your worksheet with explicit instructions that you be allowed to insert and delete rows. But when ...

Discover More

Asking for Delete Confirmation

When you select some text and then press the Del key, the text should immediately be removed from your document. If you see a ...

Discover More

Taking a Picture

Excel allows you to capture portions of your worksheet as a picture that you can then use in a variety of other ways. Here's ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel 2013 Data Analysis and Business Modeling today!

MORE EXCELTIPS (MENU)

Easily Entering Dispersed Data

Need to enter information into a bunch of cells that aren't anywhere near each other in the worksheet? Here's a handy way to ...

Discover More

Shortcut for Selecting a Data Range

Want to select all the data in a contiguous section of a worksheet? The shortcut discussed in this tip makes it very easy.

Discover More

Selecting the Current Region

Most of Excel's commands affect whatever cells you select prior to invoking the command. Some commands, however, affect more ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 2?

2012-01-30 10:47:24

Asaad

thanks


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share