The Print Preview feature in Excel allows you to see how your worksheet will appear when it is printed. When you choose the Print Preview option that is available on the File menu, your screen changes significantly. The standard user interface is replaced with a minimal collection of tools, allowing the most space possible to display an exact representation of how your workbook will appear when printed.
If printing your workbook would result in more than a single page of output, you can page through the pages by pressing PgUp or PgDn or using the scroll bars. You can also use the Next and Previous buttons to move through the pages in your worksheet. When you finish, press Esc or click your mouse on the Close button to return to normal editing.
The legibility and value of the Print Preview feature depends, in large part, on the quality and size of the monitor you are using with your computer. If you have a larger monitor and you are using Windows in a high-resolution display mode, you might be able to read most of the type on the Print Preview display. If you are using a smaller monitor at a lower resolution, however, you will probably only be able to make out the largest type in your workbook.
You can overcome some of the "tiny type" syndrome by using the Zoom tool while in Print Preview. If you click on the Zoom button in legacy versions, Excel changes the mouse pointer to a magnifying glass. When you then click on any portion of the display, it is magnified so you can read the information on the screen easier.
If you decide you want an actual printed copy while you are using Print Preview, all you need to do is click on the Print button. You can get out of Print Preview by pressing Esc or clicking on Close.
ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2212) applies to Microsoft Excel 97, 2000, 2002, and 2003.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Have you ever wanted to do a simple printout, only to find that Excel spit out dozens of pages, and most of them were blank? ...
Discover MoreExcel can print your worksheet on just about any paper size you can imagine. How you select the paper size you want used ...
Discover MoreWhen you print a worksheet, you don't need to print the whole thing. You can print only the pages you want. Here's how to do ...
Discover MoreFREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2017 Sharon Parq Associates, Inc.
Comments