Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Collating Copies.

Collating Copies

by Allen Wyatt
(last updated May 11, 2013)

2

If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the pages you are copying are placed in complete sets which can be used right away. It is the same in Excel. If you have a worksheet that occupies five pages, and you are printing multiple copies, you can either print them collated or uncollated. When they are collated, they are in page 1–5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.

To control collating, follow these steps:

  1. Choose Print from the File menu. Excel displays the Print dialog box. (You can also just press Ctrl+P.) (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Specify the number of copies you wish to print.
  4. Click on the Collate Copies check box. A check mark in the box indicates the copies will be collated.
  5. Click on OK. Your worksheet is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3237) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Collating Copies.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 8?

2016-09-02 09:32:53

Erik

Customer of mine has the same problem as Mukerjee.
Already found an solution?


2016-08-20 04:34:36

R K Mukerjee

When I print from excel there is 2 paper only print out out of 6 and an error massage showing
your file could not be printed due to an error on <Printer model name >
Here I am using zebra Zt420 label printer model

But when I remove the click from the check box of collate than it smoothly printing 6 copies what ever quantity I want to be print.


pls. help me to resolve this issues


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