Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Collating Copies.

Collating Copies

Written by Allen Wyatt (last updated August 1, 2020)
This tip applies to Excel 97, 2000, 2002, and 2003


If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the pages you are copying are placed in complete sets which can be used right away. It is the same in Excel. If you have a worksheet that occupies five pages, and you are printing multiple copies, you can either print them collated or uncollated. When they are collated, they are in page 1–5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.

To control collating, follow these steps:

  1. Choose Print from the File menu. Excel displays the Print dialog box. (You can also just press Ctrl+P.) (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Specify the number of copies you wish to print.
  4. Click on the Collate Copies check box. A check mark in the box indicates the copies will be collated.
  5. Click on OK. Your worksheet is printed.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (3237) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Collating Copies.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Including Datasheet Rows or Columns in a Chart

Controlling which datasheet information is graphed in a chart.

Discover More

Turning Off Document Protection

If you protect your document using the tools that Word provides, at some time you may need to turn off that protection. ...

Discover More

Choosing an Equation Style

You can define styles for different characters used in the Equation Editor. It is not as full-featured as styles in Word, ...

Discover More

Solve Real Business Problems Master business modeling and analysis techniques with Excel and transform data into bottom-line results. This hands-on, scenario-focused guide shows you how to use the latest Excel tools to integrate data from multiple tables. Check out Microsoft Excel Data Analysis and Business Modeling today!

More ExcelTips (menu)

Printing Multiple Pages On a Piece of Paper

If you want to save paper on a printout, you might consider printing multiple pages on a single piece of paper. This can ...

Discover More

Working With Multiple Printers

If you have multiple printers accessible to your computer, you may need a way to quickly print your worksheet on a ...

Discover More

Repeating Rows on a Printout Except On the Last Page

When setting up a worksheet for printing, you can specify that Excel repeat some of your rows at the top of each page ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.