Please Note: This article is written for users of the following Microsoft Excel versions: 97, 2000, 2002, and 2003. If you are using a later version (Excel 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Excel, click here: Embedding an Excel Chart in a Word Document.

Embedding an Excel Chart in a Word Document

by Allen Wyatt
(last updated November 25, 2017)

2

Most of the time, Microsoft Office applications work fairly well together. For instance, you might be creating a report for a presentation, and you need to include a chart along with the report. Fortunately, you can embed an Excel chart directly within a report you happen to be creating in Word. This is done in the following manner:

  1. Select the Excel chart you wish to embed in your Word document. (Make sure you select the entire chart, and not just a portion of it.)
  2. Press Ctrl+C to copy the chart to the Clipboard.
  3. Switch to the Word document.
  4. Position the insertion pointer where you want the chart placed.
  5. Choose Paste Special from the Edit menu. The Paste Special dialog box appears. (See Figure 1.)

    6. Figure 1. The Paste Special dialog box.

  6. Select the Microsoft Excel Chart Object or Microsoft Office Excel Chart Object (depending on your version of Word) as the preferred method of pasting.
  7. Make sure the Paste Link radio button is selected.
  8. Click on OK. Word inserts the linked chart in your document.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2950) applies to Microsoft Excel 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Excel (Excel 2007 and later) here: Embedding an Excel Chart in a Word Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting Numbers Into Words

Write out a check and you need to include the digits for the amount of the check and the value of the check written out ...

Discover More

Drawing Lines

Excel doesn't limit you to only numbers and text in your worksheets. You can also add different types of shapes. Here's ...

Discover More

Avoiding Rounding Errors in Formula Results

Some formulas just don't give the results you expect. Sometimes this is due to the way that Excel handles rounding. ...

Discover More

Program Successfully in Excel! John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. With this comprehensive guide, "Mr. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. Check out Excel 2013 Power Programming with VBA today!

More ExcelTips (menu)

Inserting a Sound File in Your Worksheet

Some worksheets are better understood through the spoken word or with musical accompaniment. Sound files can be easily ...

Discover More

Hiding Outline Symbols

Outline symbols are automatically displayed by Excel when you add subtotals or organize your data using an outline. If ...

Discover More

Watching Cell Values

Want to know what is happening in certain cells in your worksheet? Using the Watch Window is a great way to keep an eye ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 - 2?

2018-05-10 15:48:54

Mano

When you embed an Excel 2016 spreadsheet into a Word 2016 document and you intend to edit the values on the Excel spreadsheet, should you be editing from Excel or by clicking on the “table/spreadsheet” from within Word? I usually make any chart updates from Excel.
And if you do the later, have you ever encountered issues on a Microsoft Surface where the Spreadsheet once edited reduces to about 1/4 the original size? Thoughts ?

2017-11-25 10:10:13

Jim Foote

What happens when copies of the Excel and Word documents are transferred to a flash drive?
Does the link in the Word document to the Excel chart follow suit?

This Site

Got a version of Excel that uses the menu interface (Excel 97, Excel 2000, Excel 2002, or Excel 2003)? This site is for you! If you use a later version of Excel, visit our ExcelTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2020 Sharon Parq Associates, Inc.